Detail‑Oriented Office Administrator & Contracts Support

Durbanville Classifieds; South Africa; On-site; ZAR 167,000 - 201,000; Full time

Job summary

Durbanville Classifieds is seeking a detail-oriented Office Administrator/Receptionist to join our team in Durbanville. The role focuses on administration, with reception and switchboard duties as a smaller portion of the responsibilities.

You will manage the switchboard, capture supplier accounts, assist with invoicing and contracts, and support the sales team with information on previous deals while maintaining accurate records and documentation.

Qualifications

• Previous administration experience.
• Detail oriented with high accuracy.
• Able to follow clear processes and instructions.
• Strong organisational and time-management skills.
• Strong communication and interpersonal skills.
• Computer literate with good system skills.
• Experience with invoicing, contracts advantageous.

Responsibilities

• Manage switchboard and welcome customers and suppliers.
• Capture and maintain supplier accounts.
• Assist accounts with invoicing and statements.
• Assist with contracts including drafting and filing.
• Provide sales team with information on previous deals.
• Maintain accurate records and documentation.
• Provide general administrative support.

Skills

Administrative experience

Attention to detail

Time management

Organisational skills

Communication skills

System skills

Accounts exposure

Contracts exposure

Job description

Durbanville Classifieds is seeking a detail-oriented Office Administrator/Receptionist to join our team in Durbanville. The role focuses on administration, with reception and switchboard duties as a smaller portion of the responsibilities.

You will manage the switchboard, capture supplier accounts, assist with invoicing and contracts, and support the sales team with information on previous deals while maintaining accurate records and documentation.