Receptionist / Admin Clerk

O'Brien Recruitment; Wes-Kaap; On-site; ZAR 150,000 - 230,000; Full time

Job summary

O'Brien Recruitment is seeking a professional to front-desk management and provide a broad range of administrative duties supporting HR, procurement and senior management.

The role includes visitor and telephone management, meeting coordination, ordering office and operational supplies, maintaining procurement records and supporting HR processes. Five years’ experience, strong MS Office skills, fluency in English and Afrikaans and a valid driver’s licence are required.

Qualifications

• Five years’ reception and/or administrative experience.
• Strong proficiency in Microsoft Outlook, Word and Excel.
• Fluent in English and Afrikaans, written and spoken.
• Valid driver’s licence and professional presentation.

Responsibilities

• Front-desk and visitor management.
• Coordinate meetings and HR-related scheduling.
• Procurement administration and inventory monitoring.
• Support HR processes and confidential information handling.

Skills

MS Office

Organisational skills

Communication skills

Bilingual English-Afrikaans

Driver's licence

Education

Matric / Grade 12

Tools

MS Outlook

MS Word

MS Excel

Job description

The successful candidate will be responsible for professional front-desk management and a broad range of administrative duties supporting HR, procurement and senior management.

The role includes visitor and telephone management, meeting coordination, ordering office and operational supplies, maintaining procurement records and supporting HR processes.

Candidates must have at least five years’ relevant experience, strong MS Office skills, fluency in English and Afrikaans and a valid driver’s licence.

Key Responsibilities

Front Desk & Visitor Management

• Welcome and assist visitors and contractors professionally.
• Manage visitor sign-in procedures.
• Coordinate site access requirements.
• Coordinate deliveries and couriers.
• Ensure reception and office areas remain neat and professional.

Communication & Telephone Management

• Answer and direct incoming calls.
• Take and relay accurate messages.
• Maintain internal contact directories.
• Maintain telephone records.

Meeting & Hospitality Coordination

• Arrange meetings for the HR Manager.
• Coordinate internal and external meetings.
• Manage the HR Manager’s meeting schedule.
• Prepare meeting rooms.
• Arrange refreshments for meetings and guests.

Procurement & Inventory Administration

• Source and order office supplies.
• Order PPE.
• Order cleaning products and consumables.
• Monitor stock levels.
• Monitor supplier performance.
• Verify invoices.
• Maintain procurement records.

Administrative & HR Support

• Provide front-desk support to HR processes.
• Welcome candidates and new starters.
• Collect and hand over documents.
• Book rooms for interviews and training.
• Provide administrative support to the Managing Director.
• Handle confidential information with discretion.

Minimum Requirements

• Matric / Grade 12.
• Minimum 5 years’ Reception and/or Administration experience.
• Strong proficiency in Microsoft Outlook, Word and Excel.
• Fluent in English and Afrikaans, written and spoken.
• Valid driver’s licence.
• Strong organisational skills.
• Strong communication skills.
• Professional presentation.
• Excellent attention to detail.
• High level of confidentiality.

Competencies

Reception, Front Desk, Administration, Visitor Management, Telephone Management, Diary Management, Meeting Coordination, Procurement Administration, Inventory Administration, Supplier Liaison, Invoice Verification, HR Administration, Microsoft Office, English, Afrikaans, Confidentiality.

Only shortlisted candidates will be contacted.