Reception Administrator/Accountants Assistant

Reception Administrator/Accountants Assistant

About the job: To provide reception duties and office administrative services for the company to ensure smooth running of the office.

• Answering the switchboard of 10 lines and taking messages.
• Attend to visitors for meetings and distribute refreshments, tea/coffee etc.
• Attending to any other reception duties.

• Administration.
• Responsible for the diary system for Insurance claims each day.
• Manage and keep the filing system updated and well organised.
• Open new files for new claims and projects and load onto shared drive and keep Excel schedule updated.
• Management of the archiving system of jobs on the shared drive and co-ordinate with Metro file for external storage.
• Book all travel requests and liaise with contracted travel agent.
• Manage the petty cash system on Excel.
• Capturing on weekly timesheets and monthly travel on Quickbooks.
• Preparing invoices on Quickbooks.
• Assist with outstanding debtors collection.
• Purchasing of office refreshments and supplies as well as stationery requirements.
• Liaising with print shop to scan and print plans for various jobs, (as well as collection thereof).
• Managing the leave and sick leave forms and system for the office staff.
• Ad-hoc administrative duties as required by staff, including drafting of tenders, completing JBCC documents and assisting with their filing.
• Checking of reports for clients for accuracy.

• Grade 12/ Matric or similar.
• Min. 5 years experience with administrative support, with basic accounting duties.
• Intermediate to Advanced MS Word and MS Excel skills essential.
• Excellent administrative skills.
• Good numeracy skills and experience using a similar accounting package.
• Strong teamwork, interpersonal, communications skills.
• Valid Drivers license and own vehicle.