Real Estate Property Administrator

Placements24; Upington; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary based on experience

Property portfolio exposure

Career progression opportunities

Job summary

Placements24 is seeking a Real Estate Property Administrator in Upington to handle tenant communications, maintenance coordination, leasing documentation, and property records. The hybrid role blends office collaboration with remote tasks within a real estate portfolio.

The ideal candidate is organized, detail-oriented, and skilled in MS Office with some familiarity in property management software. Join a proactive team supporting day-to-day property operations in the Northern Cape.

Qualifications

• Proven experience in an administrative role, preferably within the real estate or property management industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with a customer-centric approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with property management software is a strong advantage.
• Attention to detail and accuracy in handling documentation and data entry.
• Ability to work independently and collaboratively in a hybrid work environment.
• Proactive problem-solving skills and a willingness to learn.
• Understanding of basic real estate principles and terminology is beneficial.
• Must be able to work from the Upington office as required for team collaboration and specific tasks.

Responsibilities

• Manage all incoming tenant inquiries, correspondence, and requests in a professional and timely manner.
• Coordinate and schedule property maintenance, repairs, and inspections with tenants and service providers.
• Prepare, review, and manage lease agreements, renewals, and other legal documentation.
• Maintain accurate and up-to-date property management databases, including tenant information, lease details, and rent rolls.
• Assist with rent collection, invoicing, and processing payments.
• Support the property managers in preparing financial reports and budgets.
• Organize and maintain property files, both physical and digital.
• Ensure compliance with all relevant housing regulations and company policies.
• Assist with onboarding new tenants and conducting move-in/move-out inspections.
• Provide administrative support to the wider property management team.

Skills

Admin experience

Organizational skills

Communication skills

MS Office

Attention to detail

Hybrid work

Problem solving

Real estate knowledge

Upington office

Tools

MS Office Suite

Property management software

Job description

About the Role

Our client, a prominent real estate management company, is seeking a detail-oriented and proactive Real Estate Property Administrator to support their operations in Upington, Northern Cape . This role is crucial for ensuring the smooth and efficient day-to-day administration of their property portfolio. You will be responsible for managing tenant communications, coordinating maintenance requests, handling leasing documentation, and maintaining accurate property records. This hybrid position offers the benefit of working closely with the property management team at the office while allowing for flexibility in performing administrative tasks remotely. We are looking for an organized and communicative individual with a strong understanding of administrative processes within the real estate sector. Join a dedicated team committed to exceptional property management.

Key Responsibilities

• Manage all incoming tenant inquiries, correspondence, and requests in a professional and timely manner.
• Coordinate and schedule property maintenance, repairs, and inspections with tenants and service providers.
• Prepare, review, and manage lease agreements, renewals, and other legal documentation.
• Maintain accurate and up-to-date property management databases, including tenant information, lease details, and rent rolls.
• Assist with rent collection, invoicing, and processing payments.
• Support the property managers in preparing financial reports and budgets.
• Organize and maintain property files, both physical and digital.
• Ensure compliance with all relevant housing regulations and company policies.
• Assist with onboarding new tenants and conducting move-in/move-out inspections.
• Provide administrative support to the wider property management team.

Requirements

• Proven experience in an administrative role, preferably within the real estate or property management industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with a customer-centric approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with property management software is a strong advantage.
• Attention to detail and accuracy in handling documentation and data entry.
• Ability to work independently and collaboratively in a hybrid work environment.
• Proactive problem-solving skills and a willingness to learn.
• Understanding of basic real estate principles and terminology is beneficial.
• Must be able to work from the Upington office as required for team collaboration and specific tasks.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work model offering a flexible work-life balance.
• Opportunity to gain valuable experience in property administration within the Northern Cape .
• Be part of a professional and supportive team.
• Contribute to the effective management of a diverse property portfolio.
• Potential for career progression within the company.