Quality Systems Manager

University of Fort Hare; South Africa; On-site; ZAR 600,000 - 750,000; Full time

Job summary

Datacentrix is looking for a Quality Systems Manager to be based full time at our Samrand offices. The Quality Systems Manager will be required to perform daily oversight and administration of Quality Management System in accordance with the ISO 9001 standard.

Must have experience in Environmental and OHS and be certified in ISO9001:2015 Awareness, Implementation and Lead Auditor.

Qualifications

• Matric / Grade 12 is compulsory.
• ISO9001:2015 Awareness, Implementation and Lead Auditor.
• 5 years ISO quality administration experience.
• 2 years in supervisory or team lead capacity.
• Exposure to Quality Management Systems management.
• Training and presentation across organizational levels.
• High level of communication skills.
• Proficient in Microsoft Office suite.

Responsibilities

• Administration and supervision of Quality Management Documents on SharePoint and Smartsheet.
• Coordinate awareness campaigns per planned schedules.
• Collate Tender Responses and verify Newsflashes/newsletters.
• Plan and coordinate audit schedules and actions.
• Supervise audit sign-offs and drive corrective actions.
• Train and upskill internal auditors.
• Prepare for accreditation and surveillance audits.
• Manage document structure and uploads on SharePoint.
• Engage with management and process owners for participation.
• Collate training sessions and awareness campaigns.
• Manage non-conformances and improvements to closure.

Skills

Quality management

Team leadership

Planning and coordination

Communication

Auditing

Education

Matric / Grade 12

Tools

SharePoint

Smartsheet

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Microsoft Outlook

Job description

Datacentrix is looking for a Quality Systems Manager to be based full time at our Samrand offices. The Quality Systems Manager will be required to perform daily oversight and administration of Quality Management System in accordance with the ISO 9001 standard. Must have experience in Environmental and OHS and be certified in ISO9001:2015 Awareness, Implementation and Lead Auditor.

Qualifications and Experience Required:

• Matric \\ Grade 12 (Compulsory)
• ISO9001:2015 Awareness, Implementation and Lead Auditor
• 5 years of experience in a ISO Quality administration role
• 2 years in a Supervisory or Team Lead capacity
• SharePoint administration
• General financial knowledge and reconciliation ability
• Smartsheet creation (alerts and reports)
• Exposure to management of Quality Management Systems
• Training and presentation to all levels within an organization
• ISO 9001-2015 experience would be advantageous
• High level of communication skills (Email, Telephonic and Interpersonal)
• Proficient in Microsoft Office (Word, Excel, Power Power, Visio, and Outlook)
• Ability to plan, coordinate and execute within timeframes
• Ability to work independently and within a team environment

Key Responsibilities:

Administration and Supervision of all Quality Management Documents on SharePoint and Smartsheet:

• Managing and collaborating accuracy of all new and reviewed QMS documents before sending for approval to Management
• Coordinating awareness campaigns according to planned schedules
• Collating Tender Responses
• Verifying accuracy of Newsflashes and Newsletters

Audit Management:

• Coordinating the planning and collating of audit schedule
• Supervising Audit sign off and driving of implementation of corrective and preventative actions
• Training and upskilling of internal Auditors
• Participating in preparation and execution of annual accreditation and surveillance audit

Document Management:

• Managing structure and upload of SharePoint
• Recording best business practice of Control of Documents and Records

Quality Monitoring and control management:

• Engaging with Management and Process owners ensuring participation
• Collating Training sessions & Awareness campaigns
• Managing Non-Conformances and Opportunity of Improvements to closure, updating all actions and index
• Overlooking the training of new Employee Induction
• Upskilling of Quality team

Reporting – coordination and analysis of all SHEQ reports:

• Collating all reporting for Exco
• Organizing all reporting for SHEQ monthly meetings
• Compiling Management Review presentation
• Document Progress input into Compliance Committee meetings