SHEQ Supervisor

Profile Personnel; East London; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A leading staffing solutions company is seeking an experienced SHEQ Supervisor in East London to ensure compliance with quality and safety standards in the packaging industry. The role requires overseeing legal appointments, conducting safety meetings, and liaising with departments for MSDS compliance. Candidates should have at least 3 years’ experience, a Grade 12 qualification, and a Degree or Diploma in Quality or Safety Management. Strong administrative skills and the ability to work independently are essential.

Qualifications

• Minimum 3 years’ experience as a SHEQ supervisor in the packaging industry advantageous.
• Computer Literacy in MS Office required.
• Experience acting as document and data controller for ISO9001 and ISO22000.

Responsibilities

• Ensure all legal appointments are current and filed.
• Chair monthly safety meetings and attend to inspections.
• Liaise with departments for MSDS compliance.

Skills

Attention to detail

Good administration skills

Ability to work under pressure

Good time management

Ability to work independently

Education

Grade 12

Degree / Diploma in Quality or Safety Management

Tools

MS Office – Excel

MS Office – Word

MS Office – PowerPoint

MS Office – Outlook

Job description

Qualifications

• Grade 12
• Degree / Diploma in Quality or Safety Management
• Computer Literacy (MS Office – Excel, Word, PowerPoint and Outlook)
• Attention to detail
• Good administration skills

Job Requirements

• Minimum 3 years’ experience as a SHEQ supervisor (packaging industry advantageous)
• Ensure specific activities and duties are performed in accordance with Company Policy, Customer Requirements and ISO Standards, eg. ISO9001, ISO14001, ISO18001 (Health & Safety), FSC and FSSC22000
• Ensure specific activities and duties are performed in accordance with Company Policy, Legal and Statutory Requirements, OHSAS18001 and ISO ISO14001
• Act as document and data controller for ISO9001; ISO22000
• Maintain the SHEQ link in the communication chain to facilitate the accurate and efficient interchange of information to all relevant stakeholders in- and externally
• Ability to work under pressure
• Ability to focus, prioritize and good time management
• Ability to work independently without supervision
• Ability to work outside normal working hours when necessary (e.g. prepare for audits etc.)

Your key responsibilities will be:

Legal

• Ensure all legal appointments are current, signed and kept on file
• Chair monthly safety meeting
• Receive and review completed monthly stacking surveys, safety representative inspections, job observations and toolbox talks and file
• Ensure that all required permits are applied for within the required time and are up to date
• Investigate any incidents/accidents with team members, prepare and distribute investigation report within required time frame
• Report IOD’s to Department of Labour & complete all relevant documentation, investigations, claims etc
• Attend to inspection and maintenance of all fire equipment including required servicing

Management System

• Compile and distribute toolbox talks to all departments
• Issue non-conformance reports and coordinate action on non-conformances
• Liaise with departments to ensure that all MSDS are current and kept on file in areas of use
• Liaise with contract managers to ensure compliance to contractor procedure
• Compile safety files for contractors under your control
• Audit all contractor files & perform site visits
• Update system procedure, work instructions and records when required
• Prepare presentations and minutes of safety and SHE-management meetings
• Draw up a frequency chart for required items, such as inspections, testing, etc and update when completed
• Attend / complete external customer audits and surveys when requested
• Ensure regular testing of equipment related to emergency preparedness
• Ensure all measuring devices are calibrated against set intervals
• Update display boards, notices and signs
• Conduct internal audits in line with required standards and protocols
• Follow up on non-conformances raised during internal, external and legal audits, surveys, third party, customer audits to ensure compliance to legal, management systems and customer requirements
• Prepare management review presentations, present review and distribute minutes
• Draw up annual objectives for all relevant Standards with approval of the various departmental heads and monitor progress monthly & feedback to KPI leaders
• Ensure accurate reporting and capturing of monthly EMS & H&S data

Training

• Conduct annual inductions with employees, contractors regarding SHE requirements
• Attend to emergency preparedness and arrange for evacuation, fire and other drills and issue reports on such
• Complete the Competency and Training matrix for SHEQ with input from line management and HR
• Assist with internal training where necessary for personnel

Reporting

• Monitor usage of water, electricity, Heavy furnace oil, waste
• Distribute reports on progress of non-conformances weekly
• Compile required information for the company divisional office reporting system and input correct data
• Compile a month end report for SHE and distribute
• Chair monthly SHE Committee meetings
• Ensure that risk assessments are in place for ALL activities & that supervisors train their teams on their applicable risk assessments

Other functions

• Oversee pickups and disposal of waste, check and sign off
• Assist line management with SHE issues
• Carry out any other reasonable tasks that may be required from Management