Public Sector Administrative Operations Lead

EdUpStairs; Cape Town; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs in Cape Town seeks an administrative officer to implement and manage office operations. You will perform general admin tasks, prepare submissions, reports, minutes, and manage records both manually and electronically.

The role requires an undergraduate qualification at NQF level 6, at least 1 year in administration, and strong MS Office skills. You will liaise with stakeholders, manage leave, and ensure compliance with regulations and PFMA frameworks.

Qualifications

• Undergraduate qualification in Office Management and Technology/ Business Management/ Administration Management (NQF Level 6) recognised by SAQA.
• Minimum of 1 year experience in administration.
• Extensive knowledge of filing systems.
• Knowledge of Public Service Regulations and PFMA.
• Knowledge of Supply Chain Management processes.
• Willingness to travel and work extended hours.

Responsibilities

• Implement the administrative operations of the office.
• Perform general administrative activities in support of the unit.
• Draft submissions, reports, memorandums and minutes for the unit.
• Conduct records and document management both manually and electronically.
• Provide support in completing and processing subsistence claims.
• Keep track of all incoming work and ensure deadlines are met.
• Liaise with stakeholders relevant to the office.
• Administer leave arrangements.
• Process forms and documents related to claims, payments, invoices and consultant fees.
• Type correspondence as required.
• Oversee office equipment and arrange maintenance.
• Provide logistical services in the unit.
• Ensure governance, risk and compliance management practices.
• Manage human, physical and financial resources within the unit.
• Coach staff on best practices and regulatory compliance.

Skills

Planning and organising

Analytical thinking

Problem Solving

Financial Administration

Office Administration

Time Management

Interpersonal

Verbal and Written Communication

Teamwork

Customer Focus

Multi-Tasking

MS Office

Computer literacy

Patriotic, Honesty, Integrity and...

Education

Undergraduate qualification in Office Management and Technology/ Business Management/ Administration Management (NQF Level 6)

Tools

MS Office

Job description

EdUpStairs in Cape Town seeks an administrative officer to implement and manage office operations. You will perform general admin tasks, prepare submissions, reports, minutes, and manage records both manually and electronically.

The role requires an undergraduate qualification at NQF level 6, at least 1 year in administration, and strong MS Office skills. You will liaise with stakeholders, manage leave, and ensure compliance with regulations and PFMA frameworks.