Property Operations & Maintenance Coordinator

peopleworth; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Job summary

peopleworth in South Africa seeks a Property and Maintenance Invigilator to support daily operations across commercial buildings within the Employer Group. You will handle maintenance requests, coordinate service providers, manage leasing administration, and ensure safety and professional property management at sites in Bellville, Western Cape.

The role requires well-organised multitaskers who communicate clearly with landlords, tenants, and contractors, maintain accurate records, and help keep

Qualifications

• Experience in property administration, facilities coordination, or similar operational roles within commercial settings.
• Experience handling maintenance queries and coordinating contractors from quotation to completion.
• Strong written and verbal communication with landlords, tenants, contractors and stakeholders.
• Ability to manage multiple queries, deadlines, appointments, and follow-ups in a structured manner.
• Experience requesting and comparing quotations and maintaining accurate records.

Responsibilities

• Coordinate maintenance requests from initial report to completion, including access arrangements and progress monitoring.
• Request, compare, and organise quotations from contractors and service providers.
• Build and maintain a reliable contractor and service provider contact database.
• Maintain clear records of maintenance requests, quotations, approvals, and completed work.
• Coordinate communication between landlords and tenants regarding repairs and lease-related issues.
• Arrange and conduct property viewings for prospective tenants and document findings.
• Support property inspections and follow-ups, escalating issues as required.
• Prepare, issue, and track lease agreements using approved templates.
• Monitor open queries and provide progress updates to stakeholders.

Skills

Property administration

Facilities coordination

Property management

Commercial leasing

Maintenance coordination

Quotation handling

Record keeping

Stakeholder communication

Travel coordination

Driver’s licence

Education

Property studies or related field

Tools

Microsoft Excel

Email

Document management systems

Calendar apps

Job description

peopleworth in South Africa seeks a Property and Maintenance Invigilator to support daily operations across commercial buildings within the Employer Group. You will handle maintenance requests, coordinate service providers, manage leasing administration, and ensure safety and professional property management at sites in Bellville, Western Cape.

The role requires well-organised multitaskers who communicate clearly with landlords, tenants, and contractors, maintain accurate records, and help keep