Property Coordinator

Exceed Human Resource Consultants; Hermanus; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Exceed Human Resource Consultants is seeking a dedicated administrator to manage a portfolio of residential communities in Hermanus. You will liaise with owners, trustees and contractors, coordinate AGMs, handle notices, minutes and action items, and ensure adherence to POPIA, PAIA, CSOS and UIF requirements.

You will also oversee levy collections, budgets and audits, coordinate with accountants, and maintain governance and regulatory filings while supporting maintenance and communications

Qualifications

• Strong administrative, organisational and time-management skills.
• Knowledge of financial administration, budgeting, levy collections and reconciliations.
• Understanding of statutory compliance, governance and record-keeping requirements.
• Excellent written and verbal communication skills.
• Strong stakeholder management and problem-solving abilities.
• Ability to coordinate meetings, maintenance projects and multiple deadlines.
• High attention to detail, accuracy, confidentiality and integrity.
• Ability to work independently, prioritise tasks and take ownership of responsibilities.

Responsibilities

• Manage a portfolio of residential communities, maintaining relationships with owners, trustees and contractors.
• Coordinate AGMs and trustee meetings, including notices, documentation, minutes and action items.
• Ensure compliance with statutory requirements, including POPIA, PAIA, CSOS, UIF and Workmen’s Compensation.
• Oversee levy collections, arrears, budgets, financial reports and annual audits.
• Coordinate with accountants to ensure accurate financial records, reconciliations and reporting.
• Maintain scheme documentation, insurance policies, governance records and statutory filings.
• Manage maintenance requests, site visits, contractor quotations and repair work.
• Coordinate tenders, major maintenance projects and contractor payments.
• Handle owner queries, complaints, correspondence and community communications.
• Provide administrative support, maintain accurate records and ensure timely responses to requests.
• Liaise with community managers, finance teams and other stakeholders to ensure effective service delivery.

Skills

Administrative skills

Organisational skills

Time management

Budgeting

Levy collections

Governance & compliance

Stakeholder management

Meeting coordination

Communication skills

Attention to detail

Job description

Reference: 11439 CM

Consultant: Christa Mostert

Job Description

• Manage a portfolio of residential communities, maintaining strong relationships with owners, trustees and contractors.
• Coordinate AGMs and trustee meetings, including notices, documentation, minutes and action items.
• Ensure compliance with statutory requirements, including POPIA, PAIA, CSOS, UIF and Workmen’s Compensation.
• Oversee levy collections, arrears, budgets, financial reports and annual audits.
• Coordinate with accountants to ensure accurate financial records, reconciliations and reporting.
• Maintain scheme documentation, insurance policies, governance records and statutory filings.
• Manage maintenance requests, site visits, contractor quotations and repair work.
• Coordinate tenders, major maintenance projects and contractor payments.
• Handle owner queries, complaints, correspondence and community communications.
• Provide administrative support, maintain accurate records and ensure timely responses to requests.
• Liaise with community managers, finance teams and other stakeholders to ensure effective service delivery.

Qualifications

• Strong administrative, organisational and time-management skills.
• Knowledge of financial administration, budgeting, levy collections and reconciliations.
• Understanding of statutory compliance, governance and record-keeping requirements.
• Excellent written and verbal communication skills.
• Strong stakeholder management and problem-solving abilities.
• Ability to coordinate meetings, maintenance projects and multiple deadlines.
• High attention to detail, accuracy, confidentiality and integrity.
• Ability to work independently, prioritise tasks and take ownership of responsibilities.
• Proficiency in digital document management and communication platforms.
• Professional, reliable and service-oriented approach.