Property Management Administrator

RecruitMyMom; Hermanus; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Profit sharing (quarterly)

Learning & development opportunities

Values-driven culture

Job summary

RecruitMyMom is seeking a detail-oriented administrator in Hermanus, SA, to support sectional title schemes and HOAs. You will work with Community Managers, Trustees, property owners, and service providers to ensure governance and financial alignment across a diverse portfolio.

You will manage AGM logistics, document control, and compliance processes while coordinating with accounting and suppliers. Strong English communication and confidentiality are essential.

Qualifications

• Proven organizational and administrative capabilities with the ability to manage multiple client portfolios under tight deadlines.
• Excellent written and verbal communication skills in English.
• Strong computer literacy, including proficiency in Microsoft Office.

Responsibilities

• Coordinate, administer, and record AGMs, Trustee meetings, and general scheme meetings.
• Prepare meeting packs, notices, agendas, proxies, and nomination forms, ensuring accurate minute-taking.
• Maintain scheme records, statutory documentation, insurance policies, and compliance documentation.
• Oversee governance processes including CSOS registrations, annual returns, rule amendments, PAIA/POPIA, SARS, UIF, and Workmen's Compensation administration.
• Support financial administration by liaising with accounting teams, assisting with budget preparation, levy collection, debtor follow-up, and supplier documentation.
• Deliver professional communication to owners, Trustees, contractors, and ground staff; manage query resolution.
• Log, prioritise, and track maintenance requests; coordinate supplier quotations; assist with contractor appointments; monitor work.
• Facilitate insurance renewals, claim submissions, access control processes, and maintenance of cloud-based documentation systems.

Skills

Organizational skills

Attention to detail

Deadline management

Communication

Tools

Microsoft Office

WeConnectU

Job description

Hermanus, South Africa | Posted on 16/09/2026

This full-time role handles day-to-day administrative and operational tasks for sectional title schemes and homeowners' associations to ensure proper governance, financial alignment, and property performance. Working directly with Community Managers, Trustees, property owners, and service providers, the position manages end-to-end administration to keep schemes compliant.

Success in this role requires strong organizational skills, sharp attention to detail, and the ability to handle competing deadlines at the same time. Managing priorities across a diverse portfolio of sectional title schemes and homeowners' associations, you will ensure seamless governance, financial alignment, and stakeholder satisfaction.

Working in close collaboration with Community Managers, Trustees, property owners, and service providers, the position delivers end-to-end administration to support scheme compliance and property performance.

Key Responsibilities

• Coordinate, administer, and record AGMs, Trustee meetings, and general scheme meetings in accordance with prescribed notice periods and statutory governance requirements.
• Prepare meeting packs, notices, agendas, proxies, and nomination forms, ensuring accurate minute-taking and timeous circulation of action items.
• Maintain scheme records, statutory documentation, written resolutions, insurance policies, and compliance documentation.
• Oversee statutory and governance processes, including CSOS registrations, annual returns, rule amendments, POPIA, PAIA, SARS, UIF, and Workmen's Compensation administration.
• Support financial administration by liaising with accounting teams, assisting with budget preparation, levy collection, debtor follow-up, debit order mandates, audit preparations, and supplier documentation.
• Deliver responsive, professional communication to owners, Trustees, contractors, and ground staff, managing query resolution and designated property communication channels.
• Log, prioritise, and track maintenance requests, coordinate supplier quotations, assist with contractor appointments, monitor work execution, and support site visits or tender processes.
• Facilitate insurance renewals, claim submissions, access control processes, and maintenance of cloud-based documentation systems.

Requirements

• Prior administration experience gained within property management, financial administration, or a comparable client-facing environment.
• Proven organizational and administrative capabilities with the ability to manage multiple client portfolios under tight deadlines.
• Excellent written and verbal communication skills in English.
• Strong computer literacy, including proficiency in Microsoft Office.
• Demonstrated ability to maintain confidentiality, exercise discretion, and resolve client queries professionally.
• Experience working directly with sectional title schemes, Homeowners' Associations (HOAs), or CSOS processes.
• Previous exposure to property management systems or WeConnectU software.

Required Software Skills

• Microsoft Office

• Professional and supportive working environment with ongoing learning and development.
• Performance-aligned quarterly profit share model (subject to applicable performance measures).
• Values-driven culture centered on integrity, accountability, support, and operational excellence.