Property Administrator

Profile Personnel; Johannesburg; On-site; ZAR 250,000 - 350,000; Full time

Job summary

Profile Personnel is looking for a highly organized Property Administrator in Johannesburg to support the management of a diverse property portfolio, including retail and student accommodation. The role involves acting as a key link between property owners, tenants, and service providers, ensuring smooth operations and strong relationships.

The ideal candidate should have at least 2 years of experience in commercial property management, proficiency in MS Office, and excellent organizational skills. Familiarity with legal requirements like FICA and POPIA is essential.

Qualifications

• 2 years of experience in a commercial property management environment.
• Proficiency in MS Office and property management systems.
• Excellent verbal and written communication abilities.

Responsibilities

• Investigate and resolve debtor credit balances.
• Maintain rental payment records and follow up on overdue accounts.
• Manage lease administration and documentation.
• Oversee tenant move-ins and move-outs.
• Coordinate tenant communication and resolve queries.

Skills

Organizational skills

verbal communication

document-handling skills

administrative skills

MS Office proficiency

Education

Minimum Grade 12 with Accountancy

2 years experience in commercial property management

Tools

property management systems (SAP or MDA)

Job description

Overview

We are seeking a highly organized and detail-oriented Property Administrator to support the effective management of a diverse property portfolio, including retail, office, industrial, and student accommodation. The successful candidate will act as a key link between property owners, tenants, and service providers, ensuring smooth daily operations, strong tenant relationships, and accurate administrative processes.

Responsibilities

• Investigate and resolve debtor credit balances in collaboration with the Billing Team.
• Maintain rental payment records and follow up on overdue accounts.
• Manage lease administration, including new deals, renewals, cessions, cancellations, and tenant documentation.
• Oversee tenant move-ins and move-outs, including inspections and key handovers.
• Ensure accuracy and completeness of lease documentation and data integrity on property management systems.
• Coordinate tenant communication, resolve queries, and manage monthly turnover figures.
• Prepare and maintain reports for management meetings.
• Liaise with brokers, tenants, and service providers, including validation of invoices and handling of bank guarantees.
• Collaborate with internal teams to support municipal billing, inspections, and space management.

Qualifications

• Minimum Grade 12 with Accountancy as a subject.
• At least 2 years of experience in a commercial property management environment.
• Proficiency in MS Office and property management systems (SAP or MDA preferred).
• Strong organizational, administrative, and document-handling skills.
• Excellent verbal and written communication abilities.
• Familiarity with legal and regulatory requirements such as FICA and POPIA.
• Understanding of financial principles related to commissions, turnover, and expenses.
• Ability to prepare, review, and manage lease agreements and related documentation.