Property Coordinator

Exceed HR and Recruitment; Hermanus; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Exceed HR and Recruitment is seeking a Property Coordinator in Hermanus to manage a portfolio of residential communities. You will maintain strong relationships with owners, trustees and contractors, coordinate AGMs and meetings, and ensure statutory compliance.

You will handle levy collections, budgets and audits, work with accountants on financial reporting, and maintain governance and records. The role requires independent, detail‑oriented work and excellent communication across stakeholders.

Qualifications

• Strong administrative, organisational and time-management skills.
• Knowledge of financial administration, budgeting, levy collections and reconciliations.
• Understanding of statutory compliance, governance and record-keeping requirements.
• Excellent written and verbal communication skills.
• Strong stakeholder management and problem-solving abilities.

Responsibilities

• Coordinate AGMs and trustee meetings, including notices, documentation, minutes and action items.
• Oversee levy collections, arrears, budgets, financial reports and annual audits.
• Coordinate with accountants to ensure accurate financial records, reconciliations and reporting.
• Maintain scheme documentation, insurance policies, governance records and statutory filings.
• Manage maintenance requests, site visits, contractor quotations and repair work.
• Coordinate tenders, major maintenance projects and contractor payments.
• Handle owner queries, complaints, correspondence and community communications.

Skills

Administrative

Organisational

Time management

Financial admin

Budgeting

Governance

Communication

Stakeholder mgmt

Problem solving

Documentation mgmt

Independent worker

Job description

Property Coordinator position available in Hermanus.

We are looking for a Property Coordinator to manage a portfolio of residential communities, maintaining strong relationships with owners, trustees and contractors.

Duties and Responsibilities:

• Coordinate AGMs and trustee meetings, including notices, documentation, minutes and action items.
• Ensure compliance with statutory requirements, including POPIA, PAIA, CSOS, UIF and Workmen’s Compensation.
• Oversee levy collections, arrears, budgets, financial reports and annual audits.
• Coordinate with accountants to ensure accurate financial records, reconciliations and reporting.
• Maintain scheme documentation, insurance policies, governance records and statutory filings.
• Manage maintenance requests, site visits, contractor quotations and repair work.
• Coordinate tenders, major maintenance projects and contractor payments.
• Handle owner queries, complaints, correspondence and community communications.
• Provide administrative support, maintain accurate records and ensure timely responses to requests.
• Liaise with community managers, finance teams and other stakeholders to ensure effective service delivery.

Requirements:

• Strong administrative, organisational and time-management skills.
• Knowledge of financial administration, budgeting, levy collections and reconciliations.
• Understanding of statutory compliance, governance and record-keeping requirements.
• Excellent written and verbal communication skills.
• Strong stakeholder management and problem-solving abilities.
• Ability to coordinate meetings, maintenance projects and multiple deadlines.
• High attention to detail, accuracy, confidentiality and integrity.
• Ability to work independently, prioritise tasks and take ownership of responsibilities.
• Proficiency in digital document management and communication platforms.
• Professional, reliable and service-oriented approach.