Property Portfolio Manager

Profile Personnel; East London; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A community management firm based in East London, South Africa, is seeking an experienced Property Manager to manage day-to-day operations of community schemes. The ideal candidate will have a Matric qualification, a valid FFC Certificate, and 2–3 years of relevant property management experience. Responsibilities include financial oversight, maintenance coordination, and stakeholder engagement. Strong communication skills and the ability to work independently are essential for this role.

Qualifications

• Minimum 2–3 years' experience as a Property Manager in community schemes.
• Strong understanding of STSMA and CSOS legislation.
• Ability to work under pressure and independently.

Responsibilities

• Manage daily operations of community schemes.
• Review and process supplier payments according to budgets.
• Coordinate maintenance and ensure standards are met.
• Attend meetings and report on various matters.

Skills

Organisational skills

Excellent communication

Financial acumen

Problem-solving skills

Education

Matric (Grade 12)

Valid FFC Certificate

Tools

MS Office

Property management systems

Job description

Overview: We are seeking an experienced and proactive Property Manager to oversee the day-to-day management of a portfolio of community schemes, including Bodies Corporate and Homeowners Associations (HOAs).

This role requires a strong balance of administrative, financial, and maintenance coordination skills, as well as the ability to build and maintain relationships with key stakeholders.

Key Responsibilities:

Scheme Administration

• Manage the daily operations of assigned community schemes
• Prepare and distribute meeting notices, agendas, and minutes
• Ensure compliance with relevant legislation (STSMA, CSOS)
• Maintain accurate records, registers, and correspondence

Financial & Payments Management

• Review monthly financial statements for accuracy
• Process and authorise supplier payments in line with budgets
• Follow up on arrear levies and assist with debt collection processes
• Support the preparation and presentation of annual budgets

Maintenance & Service Provider Coordination

• Coordinate maintenance and ensure work is completed to standard and on time
• Obtain and review quotations, compiling comparisons for approval
• Monitor contractor performance and service level agreements
• Ensure adherence to maintenance plans and project timelines

Meetings & Reporting

• Attend trustee/director and general meetings (including after-hours when required)
• Report on operational matters, financials, and ongoing projects

Stakeholder Management

• Act as the main point of contact for trustees, owners, and residents
• Handle queries, complaints, and disputes professionally
• Build and maintain strong relationships with service providers and stakeholders

Requirements:

• Matric (Grade 12) – essential
• Valid FFC Certificate and registration with the PPRA – essential
• 2–3 years’ experience as a Property Manager within community schemes / sectional title / HOAs
• Solid understanding of relevant legislation (STSMA, CSOS)
• Strong organisational and multitasking abilities
• Excellent communication (written and verbal)
• Financial acumen, including budget and statement review
• Problem-solving and conflict resolution skills
• Computer literate (MS Office and property management systems)
• Ability to work independently and under pressure
• Valid driver’s licence and own reliable transport
• Willingness to attend after-hours meetings