Project Coordinator - Commercial Construction

Placements24; Stellenbosch; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Exposure to major construction projets

Hybrid work arrangement

Job summary

Placements24 in Stellenbosch is seeking an organized Project Coordinator to support Project Managers in planning and executing commercial construction projects. You will manage documentation, scheduling, and on-site coordination to keep projects on track.

The role blends office-based administration with occasional site visits, requiring strong communication, multitasking, and proficiency in MS Office and project management tools such as MS Project and Procore.

Qualifications

• Diploma in Construction Management, Project Management, or Business Administration.
• 1–3 years of project coordination or admin experience in construction.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Assist Project Managers in planning, scheduling, and execution.
• Manage project documentation (RFIs, submittals, meeting minutes, change orders).
• Coordinate activities among team members, subcontractors, and suppliers.
• Track progress, update schedules, identify delays.
• Prepare project reports and financial documentation.
• Facilitate site meetings and action item follow-up.
• Support procurement by gathering information and documents.
• Maintain filing systems and ensure records accuracy.
• Liaise with clients and stakeholders for updates.
• Ensure compliance with administrative procedures and quality standards.

Skills

Time management

Communication

Team collaboration

Education

Diploma in Construction Management

Tools

MS Project

Procore

MS Office

Job description

About the Role

Our client, a dynamic construction company with a strong presence in the Stellenbosch region, is seeking an organized and proactive Project Coordinator . This role is integral to supporting Project Managers in the successful planning and execution of commercial construction projects. You will be involved in a range of tasks, from documentation and scheduling to site coordination, playing a key role in ensuring projects run smoothly and efficiently. This is an excellent opportunity for an ambitious individual to gain valuable experience in project management within the construction sector. The position requires a blend of office-based administrative duties and occasional on-site support within Stellenbosch and surrounding areas.

Key Responsibilities

• Assist Project Managers in the planning, scheduling, and execution of construction projects.
• Manage project documentation, including RFIs, submittals, meeting minutes, and change orders.
• Coordinate project activities and communications among team members, subcontractors, and suppliers.
• Track project progress, update schedules, and identify potential delays or issues.
• Assist in preparing project reports, presentations, and financial documentation.
• Facilitate site meetings and ensure action items are followed up.
• Support the procurement process by gathering information and preparing necessary documents.
• Maintain project filing systems and ensure all records are accurate and up-to-date.
• Liaise with clients and stakeholders to provide project updates.
• Ensure compliance with project administrative procedures and quality standards.

Requirements

• A relevant tertiary qualification (e.g., Diploma in Construction Management, Project Management, or Business Administration).
• 1-3 years of experience in a project coordination or administrative role within the construction industry.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., MS Project, Procore).
• Ability to read and understand construction plans and specifications.
• Proactive attitude with strong problem-solving capabilities.
• Detail-oriented with a commitment to accuracy.
• Ability to work both independently and as part of a team.
• Familiarity with the construction processes in the Western Cape region is an advantage.

Benefits

• Our client offers a competitive salary, opportunities for professional development, and exposure to a variety of significant construction projects.
• This role provides a clear career path within project management.
• You will be part of a supportive and dynamic team in the picturesque setting of Stellenbosch .
• This hybrid role allows for a balanced approach to work and personal life.