Project Administrator (Construction)

Placements24; Durban; Hybrid; ZAR 248,000 - 331,000; Full time

Benefits offered by this job

Competitive rates

Remote work

Diverse projects

Professional growth

Tools & resources

Job summary

WhatJobs Direct is seeking a diligent Project Administrator with construction experience to support ongoing Durban projects from a remote-friendly setup. You will manage documentation, coordinate between site teams and stakeholders, and track timelines and budgets to keep projects on track.

The ideal candidate is detail-oriented, proactive, and communicates effectively. Proficiency in MS Project, Asana or Trello and MS Office is required.

Qualifications

• Experience as a Project Administrator, preferably in construction.
• Strong understanding of project management principles and lifecycles.
• Experience with document control and record-keeping.
• Remote-work capable with strong written and verbal communication.

Responsibilities

• Manage and maintain all project-related documentation, including contracts and progress reports.
• Coordinate communication between project managers, site supervisors, subcontractors, and clients.
• Track project progress, deadlines, and milestones, updating project management software as needed.
• Assist with preparation of project budgets, invoices, and payment requests.
• Schedule and coordinate project meetings, virtual and in-person as required.
• Ensure compliance with health, safety, and environmental regulations on construction sites through documentation.
• Prepare and distribute meeting minutes and action items.
• Liaise with suppliers and vendors to procure materials and services.
• Maintain project filing systems, both physical and digital.

Skills

Project administration

Construction lifecycles

Documentation management

Communication

Prioritization

Remote work

Problem solving

Education

PM certification

Administration certification

Tools

MS Project

Asana

Trello

MS Office Suite

Job description

About the Role

Our client, WhatJobs Direct, is seeking a diligent and organized Project Administrator with experience in the construction sector to support their ongoing projects in Durban, KwaZulu-Natal. This role is vital for maintaining efficient project documentation, coordinating communications between site teams and stakeholders, and ensuring that project timelines and budgets are adhered to. The successful candidate will play a key role in the successful execution of construction projects by providing robust administrative support. We are looking for an individual who is detail-oriented, proactive, and possesses excellent communication skills. This remote position offers the flexibility to work from anywhere, provided you can effectively support our operations in Durban. The ideal candidate will have a strong understanding of construction project lifecycles and the administrative demands involved. Your ability to manage project documentation accurately and efficiently will be highly valued. We are committed to fostering a supportive remote work culture and providing the necessary tools for success. This is an excellent opportunity to contribute to significant construction initiatives while enjoying the benefits of remote work. We aim to build a team that is not only skilled but also adaptable and resilient, ensuring project success regardless of physical location. Your contribution will directly impact project delivery and client satisfaction.

Key Responsibilities

• Manage and maintain all project-related documentation, including contracts, permits, and progress reports.
• Coordinate communication between project managers, site supervisors, subcontractors, and clients.
• Track project progress, deadlines, and milestones, updating project management software as needed.
• Assist with the preparation of project budgets, invoices, and payment requests.
• Schedule and coordinate project meetings, both virtual and in-person (when required).
• Ensure compliance with health, safety, and environmental regulations on construction sites through documentation.
• Prepare and distribute meeting minutes and action items.
• Liaise with suppliers and vendors to procure necessary materials and services.
• Maintain project filing systems, both physical and digital, ensuring easy retrieval of information.
• Provide general administrative support to the project team as required.

Requirements

• Previous experience as a Project Administrator, preferably within the construction industry.
• Strong understanding of project management principles and construction project lifecycles.
• Proficiency in project management software (e.g., MS Project, Asana, Trello) and MS Office Suite.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a remote setting.
• Proactive problem-solving abilities and a can-do attitude.
• Experience with document control and record-keeping.
• Familiarity with the construction industry standards in Durban, KwaZulu-Natal is a plus.
• Relevant certification in Project Management or Administration is beneficial.

Benefits

• Competitive contractor rates.
• Flexible remote work arrangement.
• Opportunity to work on diverse and challenging construction projects.
• Gain valuable experience in a growing industry.
• Direct contribution to project success and client satisfaction.
• Access to project management tools and resources.