Administrative Office Assistant

Exceed Human Resource Consultants; Paarl; On-site; ZAR 180,000 - 270,000; Full time

Job summary

Exceed Human Resource Consultants in Paarl seeks a capable administrator to support management and office teams, coordinate meetings and travel, maintain filing systems, and oversee reception.

You will handle procurement, vendor coordination, onboarding, timesheets, and employee documentation, while ensuring health and safety compliance in a fast-paced environment.

Qualifications

• Relevant qualification in Business Administration, Facilities Management, or a related field preferred.
• 3+ years’ experience in administration, facilities, reception, or a similar office support role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with procurement, vendor management, or facilities administration advantageous.
• Strong organisational, time-management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Professional, discreet, and service-oriented.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving skills and attention to detail.
• Flexible and adaptable in a fast-paced working environment.

Responsibilities

• Provide day-to-day administrative support to management and office teams.
• Prepare correspondence, reports, presentations, and internal communications.
• Coordinate meetings, schedules, travel arrangements, and general office logistics.
• Maintain accurate digital and physical filing systems and company records.
• Assist with procurement, office supplies, equipment, and vendor coordination.
• Support basic HR administration, including onboarding, timesheets, and employee documentation.
• Oversee office facilities, including maintenance, repairs, cleanliness, safety, and supplies.
• Manage reception duties, welcome visitors, and handle incoming calls, emails, and mail.
• Coordinate meeting rooms, office events, and related logistics.
• Ensure the office remains professional, organised, and compliant with health and safety requirements.

Skills

Microsoft Office

Time management

Multitasking

Communication

Organization

Independent work

Reception

Education

Business Administration

Facilities Management

Related field

Tools

Procurement software

Job description

Reference

11323 CM

Consultant

Christa Mostert

Job Description

• Provide day-to-day administrative support to management and office teams.
• Prepare correspondence, reports, presentations, and internal communications.
• Coordinate meetings, schedules, travel arrangements, and general office logistics.
• Maintain accurate digital and physical filing systems and company records.
• Assist with procurement, office supplies, equipment, and vendor coordination.
• Support basic HR administration, including onboarding, timesheets, and employee documentation.
• Oversee office facilities, including maintenance, repairs, cleanliness, safety, and supplies.
• Manage reception duties, welcome visitors, and handle incoming calls, emails, and mail.
• Coordinate meeting rooms, office events, and related logistics.
• Ensure the office remains professional, organised, and compliant with health and safety requirements.

Qualifications

• Relevant qualification in Business Administration, Facilities Management, or a related field preferred.
• Minimum 3 years’ experience in administration, facilities, reception, or a similar office support role.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with procurement, vendor management, or facilities administration advantageous.
• Strong organisational, time-management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Professional, discreet, and service-oriented.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving skills and attention to detail.
• Flexible and adaptable in a fast-paced working environment.