Procurement Officer - Wine & Spirits

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Retirement savings fund

Generous annual leave

Ongoing training and development

Job summary

Placements24 is seeking a diligent Procurement Officer in Stellenbosch to support the purchasing manager in daily operations, vendor communication, and inventory oversight. The role blends in-office collaboration with remote flexibility in a wine and spirits environment.

The ideal candidate will have a 1–3 year background in procurement or inventory control, with strong Excel skills and a proactive approach to cost-saving opportunities.

Qualifications

• Bachelor's degree or Diploma in a related field.
• 1–3 years in procurement, purchasing, or inventory control.
• Familiarity with wine and spirits is a plus.
• Strong organisational skills and attention to detail.
• Proficiency in Excel and data reporting.
• Good communication and interpersonal skills.
• Ability to work independently and in a team.
• Experience with ERP or procurement software is advantageous.

Responsibilities

• Assist in sourcing wines, spirits, packaging, and supplies within budget.
• Process purchase orders and manage confirmations.
• Maintain supplier records, pricing, and contracts.
• Liaise with suppliers on orders, delivery schedules, and issues.
• Coordinate with logistics and warehouse for receiving and inventory control.
• Conduct market research on pricing and trends.
• Support senior buyers in analysing spending patterns for cost savings.
• Ensure compliance with policies and quality standards.
• Prepare reports on inventory, supplier performance, and purchasing expenditures.
• Assist in supplier onboarding and due diligence.

Skills

Procurement

Vendor relations

Inventory management

Excel

Communication

Education

Bachelor's in Supply Chain

Tools

ERP systems

Procurement software

Job description

About the Role

Our client, a distinguished purveyor of fine wines and premium spirits, is seeking a diligent and organised Procurement Officer to join their team in Stellenbosch, Western Cape . This role is integral to maintaining the company's reputation for quality and exclusivity by ensuring the timely and cost-effective sourcing of a diverse range of beverages, packaging materials, and related supplies. The Procurement Officer will support the purchasing manager in daily operations, vendor communication, and inventory oversight. This hybrid role offers a blend of in-office collaboration and remote flexibility.

Key Responsibilities

• Assist in the sourcing and procurement of wines, spirits, packaging, and operational supplies according to company standards and budget.
• Process purchase orders and manage order confirmations, ensuring accuracy and timely execution.
• Maintain up-to-date records of supplier information, pricing, and contracts within the procurement system.
• Liaise with suppliers to confirm order details, delivery schedules, and resolve any issues or discrepancies.
• Coordinate with the logistics and warehouse teams to ensure smooth receiving of goods and efficient inventory management.
• Conduct basic market research to gather information on pricing, availability, and new product trends within the wine and spirits industry.
• Support the senior purchasing team in analysing spending patterns and identifying potential cost-saving opportunities.
• Ensure all procurement activities comply with company policies, industry regulations, and quality control standards.
• Prepare reports on inventory levels, supplier performance, and purchasing expenditures as required.
• Assist in the evaluation and onboarding of new suppliers, ensuring they meet quality and ethical criteria.

Requirements

• A Bachelor's degree or National Diploma in Supply Chain Management, Business Administration, Hospitality Management, or a related field.
• 1-3 years of experience in a procurement, purchasing, or inventory control role, preferably within the food and beverage or hospitality sector.
• Familiarity with the wine and spirits industry is a significant advantage.
• Strong organisational skills, meticulous attention to detail, and the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite, particularly Excel, for data management and reporting.
• Good communication and interpersonal skills, with the ability to build rapport with suppliers and internal departments.
• Ability to work independently and as part of a team in a dynamic environment.
• A proactive approach to problem-solving and a commitment to accuracy.
• Experience with inventory management software or ERP systems is a plus.
• A genuine interest in wine and spirits would be beneficial.

Benefits

• This role offers a competitive salary with opportunities for advancement within a reputable company in the heart of the Western Cape's wine region.
• Employees benefit from a comprehensive health insurance plan, a retirement savings fund, and generous annual leave.
• The company provides ongoing training and development opportunities to enhance skills in procurement and the beverage industry.
• The position offers a hybrid work model, promoting flexibility and work-life balance, with regular collaboration expected at our Stellenbosch, Western Cape office.
• Employee discounts on company products and a vibrant workplace culture are additional perks.