Procurement & Inventory Controller

Vumatel; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Maziv is seeking a Procurement Administrator to manage supplier invoicing, purchase orders and stock control across the regional operations in South Africa. You will handle quotations, approvals, and supplier communications while ensuring timely payments and accurate reconciliations.

The role requires at least 2 years in office administration, strong MS Office skills, and a customer-centric approach. You will support regional branches and contribute to budget and reporting processes.

Qualifications

• Grade 12 is required for this role.
• A 2-year Office Administration qualification is required.
• At least 2 years’ experience in office administration and management.
• Team Lead or Supervisory skills are preferred.
• Computer literacy with Microsoft Windows and MS Office Suite.
• Good written and verbal communication skills.
• Strong organisational and planning abilities.
• Customer centric mindset with attention to detail and ability to handle pressure.
• Valid Driving Licence with own reliable transport.

Responsibilities

• Quotations: ensure quotations are received, price checked and approvals obtained.
• Purchase Orders: process requisitions, match orders to quotes and issue POs to suppliers.
• Verification: verify delivery notes and invoices against quotations and POs.
• Invoicing: receive signed invoices and delivery notes, record on Oracle, and circulate to creditors.
• Reporting: capture stock, update payment lists and generate routine reports.
• Petty cash and credit card expenses: manage daily expenses and monthly reconciliations.
• Creditors management: follow up invoice queries and manage supplier statements.
• Inventory & stock control: receive stock in Oracle and ensure accurate labeling and counts.
• Budget management: prepare cash flow forecasts and variances for budgeting.
• Coordinate with Cape Town branch and other stakeholders to ensure smooth processes.

Skills

Team Lead

MS Office

Communication

Organisational skills

Attention to detail

Resilience under pressure

Customer focus

Education

Grade 12

2-year Office Administration qualification

Tools

Oracle

Job description

Maziv is seeking a Procurement Administrator to manage supplier invoicing, purchase orders and stock control across the regional operations in South Africa. You will handle quotations, approvals, and supplier communications while ensuring timely payments and accurate reconciliations.

The role requires at least 2 years in office administration, strong MS Office skills, and a customer-centric approach. You will support regional branches and contribute to budget and reporting processes.