Procurement Administrator

Vumatel; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Maziv is seeking a Procurement Administrator to manage supplier invoicing, purchase orders and stock control across the regional operations in South Africa. You will handle quotations, approvals, and supplier communications while ensuring timely payments and accurate reconciliations.

The role requires at least 2 years in office administration, strong MS Office skills, and a customer-centric approach. You will support regional branches and contribute to budget and reporting processes.

Qualifications

• Grade 12 is required for this role.
• A 2-year Office Administration qualification is required.
• At least 2 years’ experience in office administration and management.
• Team Lead or Supervisory skills are preferred.
• Computer literacy with Microsoft Windows and MS Office Suite.
• Good written and verbal communication skills.
• Strong organisational and planning abilities.
• Customer centric mindset with attention to detail and ability to handle pressure.
• Valid Driving Licence with own reliable transport.

Responsibilities

• Quotations: ensure quotations are received, price checked and approvals obtained.
• Purchase Orders: process requisitions, match orders to quotes and issue POs to suppliers.
• Verification: verify delivery notes and invoices against quotations and POs.
• Invoicing: receive signed invoices and delivery notes, record on Oracle, and circulate to creditors.
• Reporting: capture stock, update payment lists and generate routine reports.
• Petty cash and credit card expenses: manage daily expenses and monthly reconciliations.
• Creditors management: follow up invoice queries and manage supplier statements.
• Inventory & stock control: receive stock in Oracle and ensure accurate labeling and counts.
• Budget management: prepare cash flow forecasts and variances for budgeting.
• Coordinate with Cape Town branch and other stakeholders to ensure smooth processes.

Skills

Team Lead

MS Office

Communication

Organisational skills

Attention to detail

Resilience under pressure

Customer focus

Education

Grade 12

2-year Office Administration qualification

Tools

Oracle

Job description

Join the Maziv family as our Procurement Administrator and help shape the future of connectivity across South Africa. At Maziv, we believe in the power of human connection. We connect to positively impact lives, drive progress and shape a better future for all through cutting-edge technology.

Our success is built on a dynamic, forward-thinking culture where we prioritise our people and our customers.

About Maziv

The MAZIV Group is a leading force in South Africa’s digital infrastructure evolution, established through the strategic consolidation of multiple high-impact broadband entities—including Dark Fibre Africa (DFA), Vumatel, Herotel, Rise Telecoms, SADV, VumaCam, and BritelinkMCT. Together, these businesses operate under a unified, wholesale open-access platform that is transforming the accessibility, affordability, and scalability of broadband across urban, township, and rural South Africa.

Join the family – be a Maverick!

The Procurement Administratorisresponsible for managing and ensuring that all invoices are processed accurately and timeously on the financial system. Manage petty cash, credit cards, stock and processing costing for all regional contractors. Creditors Management, ensuring payments are made accurately and done on time. Track and control regional expenses. Complete all reconciliations.

ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS)

Quotations

• Ensure that required quotations are received from Suppliers, check pricing and obtain the necessary approvals.

Purchase Orders

• Process and generate a purchase requisition.
• Match purchase order to quote and ensure that all the information is correct, Print and distribute purchase orders to the Suppliers as required (If not done automatically by the system)
• Follow up on all purchase order's status.
• Keep record of purchase requisitions and orders.

Verification

• Check that the delivery note / invoice is signed and verify against the quotation and purchase order.

Invoicing

• Receive signed invoices delivery notes.
• Receipt and Invoice onto Oracle.
• Ship relevant invoice packs to Creditors Clerk / Controller at Head Office.
• Follow-up on supplier payments and communicate where necessary.

Reporting

• Capture stock on the system using stock notes submitted.
• Update Payment List / Schedule.
• Compile general reports and resolve queries.
• Communicate with all relevant stakeholders to ensure the process flows smoothly.

Petty Cash and Credit Card Expenses

• Manage daily expenses according to office requirements.
• Compile monthly reconciliation of expenditure and obtain required signatures for approval.
• Get all source documents from the relevant people for credit card purchases.

Creditors Management

• Follow-up and resolve invoice queries externally and internally.
• High volume of invoices.
• Review and action any rejected invoices, check supplier statements for overdue/ missing invoices.
• Prepare creditor reconciliations and account reconciliations.
• Communicate with suppliers for outstanding invoices and monthly statements.
• Oversees and Manages Cape Town branch.

Inventory Management

• Receiving stock on Oracle.
• Check the accuracy and completeness of stock receivedsign / approve delivery notes / Invoice from Suppliers against purchase orders (PO)
• Ensure that surplus inventory from Contractors is correctly recorded or accounted for.

Stock Control

• Manage the warehouse.
• Ensure that the stores are neatly packed and stock correctly labelled.
• Ensure that inventory is counted on a monthly basis.
• Ensure timeous and accurate forecasting of stock in the storerooms.
• Ensure that the movement schedule (Excel spreadsheet) is updated.

Budget Management

• Prepare budget and produce cash flow forecasts and variances against budget projections to assist decision making.
• Compile expense budget (for Management Accountant to roll out)

Competencies and Minimum Requirements:

Knowledge, qualifications and experience

• Grade 12
• Valid Driving License (own reliable transport)
• 2-year Office Administration qualification
• At least 2 years’ experience in office administration and management.
• Team Lead or Supervisory skills.
• Computer literacy essential – Microsoft Windows and MS Office Suite
• Good written and verbal communication Skills
• Strong organisational and planning skills.
• Customer Centric
• Attentive to Detail
• Manages Pressure