Procurement Administrator - Indirect Spend

Placements24; South Africa; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Employee discounts

Annual leave

Company events

Professional development support

Job summary

Placements24 is seeking a meticulous Procurement Administrator for a national retailer in Polokwane, Limpopo. You will manage indirect spend, process purchase orders, maintain vendor records, track deliveries, and support the Procurement Manager.

This role offers hybrid work combining remote flexibility with essential in-office collaboration. Ideal candidates have 1–3 years of admin/procurement experience, strong Excel/Word skills, and familiarity with ERP systems.

Qualifications

• 1–3 years of administrative experience, preferably in procurement.
• Strong proficiency in Excel and Word.
• Experience with ERP systems or procurement platforms is an advantage.
• Excellent organizational skills and meticulous attention to detail.
• Hybrid work adaptability and ability to work independently.

Responsibilities

• Process purchase requisitions and generate purchase orders for indirect goods and services.
• Maintain and update the vendor database for indirect suppliers.
• Track orders and deliveries to ensure timely fulfillment.
• Verify invoices against purchase orders and delivery notes for accuracy.
• Assist in gathering quotes and comparing prices for indirect procurement needs.
• Maintain organized records of all procurement transactions and documentation.
• Communicate effectively with internal departments and external vendors.
• Support the Procurement Manager with ad-hoc administrative tasks and reporting.
• Ensure compliance with company procurement policies and procedures.
• Identify opportunities for cost savings in indirect spend categories.

Skills

Administrative experience

Excel

Word

ERP systems

Vendor management

Education

High school diploma

Tertiary qualification

Tools

ERP systems

Job description

About the Role

Our client, a leading national retailer with extensive operations across South Africa, is seeking a meticulous Procurement Administrator to manage their indirect spend procurement in Polokwane, Limpopo . This role is crucial for ensuring the efficient and cost-effective acquisition of non-direct goods and services, such as IT equipment, office supplies, marketing services, and facilities management. The Procurement Administrator will be responsible for processing purchase orders, managing vendor relationships, tracking deliveries, and maintaining accurate procurement records. This position requires excellent organizational skills and a keen eye for detail, supporting the wider procurement team in optimizing spend. Our client values a proactive approach and offers a stable career path within a dynamic retail environment. This role offers a hybrid working arrangement, combining remote flexibility with essential in-office collaboration in Polokwane .

Key Responsibilities

• Process purchase requisitions and generate purchase orders for indirect goods and services.
• Maintain and update the vendor database for indirect suppliers.
• Track the status of orders and deliveries, ensuring timely fulfillment.
• Verify invoices against purchase orders and delivery notes for accuracy.
• Assist in gathering quotes and comparing prices for indirect procurement needs.
• Maintain organized records of all procurement transactions and documentation.
• Communicate effectively with internal departments and external vendors.
• Support the Procurement Manager with ad-hoc administrative tasks and reporting.
• Ensure compliance with company procurement policies and procedures.
• Help identify opportunities for cost savings in indirect spend categories.

Requirements

• High school diploma or equivalent; relevant tertiary qualification is a plus.
• 1-3 years of experience in an administrative role, preferably in procurement or purchasing.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Experience with ERP systems or procurement platforms is an advantage.
• Strong organizational skills and meticulous attention to detail.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proactive attitude and ability to work independently.
• Familiarity with indirect procurement categories is beneficial.
• Adaptability to a hybrid work model.

Benefits

Our client offers a competitive salary for the role, along with access to employee discounts across their retail network. A standard leave package and participation in company-wide social events are provided. This role offers valuable experience in managing indirect spend for a large organization, enhancing your procurement skillset. The hybrid work arrangement provides flexibility, and the opportunity to work within a supportive team in Polokwane, Limpopo is significant. Professional development support is available to help you grow within the procurement function.