Executive Personal Assistant to Portfolio Manager

Talent Candey; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Talent Candey client is seeking a highly organized Personal Assistant to support a Portfolio Manager in Sibaya, KwaZulu-Natal. The role requires managing diaries, meetings, and documents with strong attention to detail in a fast-paced environment.

The candidate should have at least 3 years of senior administrative experience, be proficient in Microsoft Excel and Office, and comfortable using AI tools to boost productivity. A valid driver’s license and reliable vehicle are preferred.

Qualifications

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or related field.
• Minimum 3 years' relevant experience as a Personal Assistant, Executive Assistant, Office Manager or similar senior admin role.
• Proven experience managing busy diaries, meetings, appointments, and schedules.
• Experience preparing reports, presentations, spreadsheets, correspondence, and other business documents.
• Experience taking accurate meeting minutes and following up on action items.
• Strong experience managing multiple priorities and deadlines simultaneously.
• Experience handling confidential and sensitive information.
• Experience using AI tools such as ChatGPT or similar platforms within a professional environment will be highly advantageous.

Responsibilities

• Provide high-level administrative and personal support to the Portfolio Manager.
• Manage diaries, meetings, appointments, and schedules.
• Coordinate meetings and ensure all relevant information and documentation are prepared beforehand.
• Prepare agendas, presentations, reports, and correspondence.
• Take accurate meeting minutes and distribute and follow up on action items.
• Manage and prioritize the Portfolio Manager's daily task and to-do lists.
• Proactively follow up on outstanding tasks and ensure deadlines are met.
• Coordinate communication between internal teams, stakeholders, and external service providers.
• Maintain highly organized electronic and physical filing systems.
• Prepare and maintain spreadsheets, schedules, reports, and administrative records.
• Track important deadlines, renewals, meetings, appointments, and commitments.
• Assist with projects and special assignments as required.
• Ensure administrative tasks are completed accurately and timeously.
• Handle confidential information with professionalism and discretion.
• Utilize Excel to manage, analyze, and present information; prepare dashboards.
• Use AI and other platforms to improve productivity.

Skills

Diary management

Scheduling

Prioritization

Confidentiality

AI tools experience

Executive support

Office software

Education

Relevant qualification in Business Administration/Office Administration/Executive Assistance

Tools

Microsoft Excel

Microsoft Office

AI tools (ChatGPT)

Job description

Talent Candey client is seeking a highly organized Personal Assistant to support a Portfolio Manager in Sibaya, KwaZulu-Natal. The role requires managing diaries, meetings, and documents with strong attention to detail in a fast-paced environment.

The candidate should have at least 3 years of senior administrative experience, be proficient in Microsoft Excel and Office, and comfortable using AI tools to boost productivity. A valid driver’s license and reliable vehicle are preferred.