Personal Assistant/ Office Administrator

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 120,000 - 240,000; Full time

Job summary

Exceed Human Resource Consultants in Stellenbosch is seeking an organized Office Administrator to provide comprehensive support to Directors and the team. You will manage calendars, coordinate travel, handle procurement, and maintain orderly records using Excel, Word, and Outlook.

The role requires strong Excel skills, fluency in Afrikaans and English, and a proactive, detail-oriented approach to daily administration and reporting.

Qualifications

• Strong Excel skills and proficiency with MS Office 365 (Word, Outlook).
• Sharp eye for detail and commitment to accuracy.
• Proven ability to work efficiently, manage time and priorities.
• Proactive, self-starting attitude with initiative.

Responsibilities

• Provide personal and administrative assistance to Directors, including diary management and travel arrangements.
• Act as the office administrator, keeping the office running smoothly daily.
• Support accountants and staff with general administrative tasks.
• Handle ad hoc tasks such as office purchases and procurement needs.
• Maintain accurate, well-organised records and documentation.
• Prepare reports and correspondence using Excel, Word and Outlook.
• Manage and prioritise multiple tasks, flagging issues early.
• Handle confidential information with discretion and professionalism.

Skills

Excel

MS Office 365

Attention to detail

Time management

Initiative

Interpersonal skills

Afrikaans & English

Tools

Microsoft Office 365

Job description

Reference:11442 CM

Consultant:Christa Mostert

Job Description

• Provide personal and administrative assistance to the Directors, including diary management, correspondence, travel arrangements, and general ad hoc support.
• Act as the office administrator, keeping the office running smoothly on a day-to-day basis.
• Provide all-round administrative assistance to the accountants and other staff in the office as needed.
• Handle ad hoc tasks as they arise, including office purchases and general office supply/procurement needs.
• Maintain accurate, well‑organised records and documentation.
• Prepare reports, spreadsheets, and correspondence using Microsoft Excel, Word, and Outlook.
• Manage and prioritise multiple tasks proactively, flagging issues before they become problems.
• Handle confidential information with discretion and professionalism.

Qualifications

• Strong Excel skills, along with general proficiency in Microsoft Office/365 (Word, Outlook, etc.).
• A sharp eye for detail and a commitment to accuracy.
• Proven ability to work efficiently and productively, managing time and priorities well.
• A proactive, self-starting attitude — someone who takes initiative rather than waiting to be told what to do.
• Excellent interpersonal and communication skills.
• A positive, can‑do attitude and a professional, reliable manner.
• Fluency in both Afrikaans and English (written and spoken) is required.