Personal Assistant

Advius; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Advius, an established insurance brokerage in Pretoria, is seeking a professional Personal Assistant to support the Branch Manager on a permanent basis. You will keep the day running smoothly, handle confidential information with discretion, and coordinate between the branch, clients, insurers, suppliers and internal departments.

Key duties include managing the Branch Manager's diary, screening emails, preparing reports and presentations, coordinating meetings and travel, maintaining records,

Qualifications

• 2–3 years' experience as a Personal Assistant or in a similar administrative role.
• Proficient in Microsoft Office, with strong Excel skills and the ability to compile reports and perform basic data analysis.
• Fluent in English and Afrikaans (spoken and written).

Responsibilities

• Manage the Branch Manager's diary, appointments and daily schedule.
• Screen, prioritise and respond to emails, calls and correspondence.
• Prepare reports, presentations and spreadsheets, including monthly reports and Excel-based data analysis.
• Prepare and distribute meeting agendas, take minutes and follow up on action items.
• Coordinate meetings, travel arrangements and events.
• Maintain confidential records and filing systems, and monitor deadlines to ensure tasks are completed on time.
• Assist with branch administration, office management and office supplies procurement.
• Liaise professionally with clients, insurers, suppliers and internal departments.
• Support recruitment administration and onboarding when required.

Skills

Diary management

Email handling

Report preparation

Communication skills

Excel data analysis

Tools

Microsoft Office

Excel

Job description

Pretoria, South Africa | Posted on 11/06/2026

An established insurance brokerage in Silver Lakes, Pretoria East, is looking for a professional and proactive Personal Assistant to support its Branch Manager on a permanent basis. You will keep the Branch Manager's day running smoothly, handle confidential information with discretion, and act as a key link between the branch, its clients, insurers, suppliers and internal departments.

KEY RESPONSIBILITIES

• Manage the Branch Manager's diary, appointments and daily schedule
• Screen, prioritise and respond to emails, calls and correspondence
• Prepare reports, presentations and spreadsheets, including monthly reports and Excel-based data analysis
• Prepare and distribute meeting agendas, take minutes and follow up on action items
• Coordinate meetings, travel arrangements and events
• Maintain confidential records and filing systems, and monitor deadlines to ensure tasks are completed on time
• Assist with branch administration, office management and office supplies procurement
• Liaise professionally with clients, insurers, suppliers and internal departments
• Support recruitment administration and onboarding when required

Requirements

MINIMUM REQUIREMENTS

• 2 – 3 years' experience as a Personal Assistant, Executive Assistant or in a similar administrative role
• Proficient in Microsoft Office, with strong Excel skills and the ability to compile reports and perform basic data analysis
• Fluent in English and Afrikaans (spoken and written)

THE IDEAL CANDIDATE

You are professional, proactive and discreet, with strong organisational and communication skills. You stay calm under pressure, manage competing priorities well and take ownership of deadlines. Experience in an insurance, financial services or corporate environment will be an advantage.