Personal Assistant

Acdc Dynamics South Africa; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

ACDC Dynamics in South Africa seeks a highly organized Personal Assistant to support the CEO in a fast-paced environment. The role involves scheduling meetings, arranging travel, coordinating guests, and assisting with ad hoc duties to ensure smooth executive operations.

The successful candidate will manage confidential correspondence, prepare reports and presentations, liaise with internal teams, and handle events logistics while working autonomously with a professional demeanor.

Responsibilities

• Reporting to CEO and co-ordinating daily meetings.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Job description

Personal Assistant to CEO

ACDC Dynamics, a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry and is seeking a highly-organized Personal Assistant to support our CEO.

PURPOSE OF THE ROLE

We are looking for a versatile and highly-organized Personal Assistant to support our CEO in our fast paced environment. In this role, you will be responsible for scheduling meetings, making travel arrangements, coordinating guests and assisting with ad hoc duties as and when required. This role is suited to a mature female who has worked in a similar role previously.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

RESPONSBILITIES:

• Reporting to CEO and co-ordinating daily meetings.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.