Executive Personal Assistant

Pro Select Consulting; Cape Town; On-site; ZAR 600,000 - 1,000,000; Full time

Job summary

Pro Select Consulting is seeking an exceptionally organized Executive Personal Assistant to provide world-class support to the Chairman. This strategic role requires discretion, proactive problem-solving, and the ability to manage complex schedules and confidential information.

The successful candidate will coordinate local and international travel, prepare briefs, screen communications, and act as the right hand for high-profile stakeholders, ensuring flawless execution of business and personal

Qualifications

• Minimum of 8–10 years' experience supporting senior executives, CEOs, or directors.
• Proven experience managing complex diaries, travel arrangements, and executive-level administration.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong business writing, reporting, and presentation skills.
• Experience working in a fast-paced corporate environment will be highly advantageous.
• Operates with complete confidentiality and unquestionable integrity.
• Is exceptionally organised and can manage multiple priorities without missing deadlines.
• Thinks ahead, solves problems independently, and requires minimal supervision.
• Remains calm and professional under pressure.
• Has outstanding communication and interpersonal skills and can engage confidently with senior executives and high-profile stakeholders.
• Takes ownership and consistently delivers work of the highest standard.

Responsibilities

• Manage an ever-changing and demanding executive calendar, prioritising meetings and commitments.
• Coordinate local and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Screen calls, emails, and correspondence, ensuring prompt and appropriate responses.
• Act as the primary point of contact between the executive and internal and external stakeholders.
• Coordinate executive meetings, board meetings, and strategic planning sessions.
• Prepare minutes, action plans, and follow up on outstanding tasks.
• Manage confidential documents, contracts, and sensitive information with the highest level of discretion.
• Assist with project coordination and ensure deadlines are met across multiple initiatives.
• Liaise with clients, suppliers, and senior executives while maintaining exceptional professional standards.
• Anticipate the executive's needs and proactively resolve issues before they arise.
• Manage competing priorities while maintaining meticulous attention to detail.
• Organise events, functions, and corporate engagements.
• Track key deliverables and ensure accountability across stakeholders.
• Coordinate personal appointments and commitments where required.
• Handle special projects and ad hoc requests efficiently and professionally.
• Provide seamless support that enables the executive to focus on strategic priorities.

Skills

Executive support

Diary management

Travel coordination

Corporate communications

Discretion & integrity

Event planning

Project coordination

Microsoft Office proficiency

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

About the job Executive Personal Assistant

We are seeking an extremely proficient, highly organised, and proactive Executive Personal Assistant to provide world-class support to a busy Chairman. This is not a traditional administrative role, it is a strategic position for someone who thrives in a fast-paced environment, anticipates needs before they arise, and operates with absolute professionalism, discretion, and efficiency. The successful candidate will become a trusted right hand to the Chairman, managing priorities, coordinating complex schedules, handling confidential information, and ensuring the seamless execution of both business and personal commitments.

Key Responsibilities:

• Manage an ever-changing and demanding executive calendar, prioritising meetings and commitments.
• Coordinate local and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Screen calls, emails, and correspondence, ensuring prompt and appropriate responses.
• Act as the primary point of contact between the executive and internal and external stakeholders.
• Coordinate executive meetings, board meetings, and strategic planning sessions.
• Prepare minutes, action plans, and follow up on outstanding tasks.
• Manage confidential documents, contracts, and sensitive information with the highest level of discretion.
• Assist with project coordination and ensure deadlines are met across multiple initiatives.
• Liaise with clients, suppliers, and senior executives while maintaining exceptional professional standards.
• Anticipate the executive's needs and proactively resolve issues before they arise.
• Manage competing priorities while maintaining meticulous attention to detail.
• Organise events, functions, and corporate engagements.
• Track key deliverables and ensure accountability across stakeholders.
• Coordinate personal appointments and commitments where required.
• Handle special projects and ad hoc requests efficiently and professionally.
• Provide seamless support that enables the executive to focus on strategic priorities.

Personal Attributes:

• Minimum of 8–10 years' experience supporting senior executives, CEOs, or directors.
• Proven experience managing complex diaries, travel arrangements, and executive-level administration.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong business writing, reporting, and presentation skills.
• Experience working in a fast-paced corporate environment will be highly advantageous.
• Operates with complete confidentiality and unquestionable integrity.
• Is exceptionally organised and can manage multiple priorities without missing deadlines.
• Thinks ahead, solves problems independently, and requires minimal supervision.
• Remains calm and professional under pressure.
• Has outstanding communication and interpersonal skills and can engage confidently with senior executives and high-profile stakeholders.
• Takes ownership and consistently delivers work of the highest standard.