Personal Assistant To Ceo

Recruitd; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Recruitd is seeking a highly organised Personal Assistant to provide executive support to the CEO, oversee reception, and coordinate support staff in Gauteng, South Africa. The role requires professionalism, discretion, and strong organisational skills.

The ideal candidate will have experience in a professional corporate environment, excellent communication skills, and the ability to manage confidential information with discretion. Proficiency in Microsoft Office is essential.

Qualifications

• Previous experience in a Personal Assistant or Executive Assistant role.
• Experience in a professional corporate environment.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and strong organisational abilities.
• Polished, professional and well-presented demeanour.
• Proficiency in Microsoft Office and general office administration systems.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to communicate confidently with people at all levels.
• Ability to prioritise tasks and work independently.
• Experience coordinating or supervising support staff would be advantageous.

Responsibilities

• Provide comprehensive administrative and organisational support to the CEO.
• Manage the CEO's diary, appointments, meetings and scheduling requirements.
• Coordinate meetings, prepare documentation and ensure all necessary arrangements are in place.
• Manage correspondence, telephone calls and follow-ups professionally and efficiently.
• Anticipate requirements, take initiative and ensure that outstanding tasks are followed through to completion.
• Handle confidential information and sensitive matters with the utmost discretion.
• Reception and Front-of-House: Manage reception duties and serve as the first point of contact for visitors and incoming calls.
• Oversee day-to-day operational requirements to ensure the smooth running of the office.
• Office and Support Staff Coordination: Oversee daily activities of support staff and facilities.

Skills

Executive support

Reception management

Microsoft Office

Discretion

Communication skills

Organisational abilities

Independent work

Professional demeanour

Corporate environment experience

Tools

Microsoft Office

Job description

We are seeking a highly organised, polished and detail-oriented Personal Assistant to provide executive support to the CEO while overseeing reception and coordinating support staff.

The ideal candidate will be professional, well-spoken and proactive, with excellent attention to detail, strong interpersonal skills and a commitment to maintaining high standards. Experience in a professional environment would be advantageous. However, professionalism, discretion, accountability and the right attitude are equally important.

Minimum Requirements

• Previous experience in a Personal Assistant, Executive Assistant or similar administrative support role.


• Experience in a professional corporate environment.


• Excellent verbal and written communication skills.


• Exceptional attention to detail and strong organisational abilities.


• A polished, professional and well-presented demeanour.


• Proficiency in Microsoft Office and general office administration systems.


• The ability to handle confidential information with discretion.


• Strong interpersonal skills and the ability to communicate confidently and respectfully with people at all levels.


• The ability to prioritise tasks, manage competing demands and work independently.


• Previous experience coordinating or supervising support staff would be advantageous.

Key Responsibilities

• Executive Support
  
  
  
  • Provide comprehensive administrative and organisational support to the CEO.
  
  
  • Manage the CEO's diary, appointments, meetings and scheduling requirements.
  
  
  • Coordinate meetings, prepare documentation and ensure all necessary arrangements are in place.
  
  
  • Manage correspondence, telephone calls and follow-ups professionally and efficiently.
  
  
  • Anticipate requirements, take initiative and ensure that outstanding tasks are followed through to completion.
  
  
  • Handle confidential information and sensitive matters with the utmost discretion.
  
  
  
  


• Reception and Front-of-House
  
  
  
  • Manage reception duties and serve as the first point of contact for visitors and incoming calls.
  
  
  • Welcome visitors professionally and ensure a pleasant, well-organised front-of-house experience.
  
  
  • Maintain a professional and presentable reception area.
  
  
  • Manage incoming and outgoing correspondence and assist with general office administration.
  
  
  
  


• Office and Support Staff Coordination
  
  
  
  • Coordinate and oversee the daily activities of support staff, including cleaning and domestic personnel.
  
  
  • Allocate tasks, monitor performance and ensure that expected standards are consistently maintained.
  
  
  • Ensure that office spaces and relevant facilities remain clean, organised and presentable.
  
  
  • Communicate expectations clearly, follow up on outstanding tasks and address issues when necessary.
  
  
  • Maintain accountability while treating all staff members fairly and respectfully.
  
  
  • Oversee day-to-day operational requirements to ensure the smooth running of the office.