Personal Assistant (Insurance)

Pro Talent; Kloof; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Pro Talent is seeking a highly organised Personal Assistant for a short-term insurance brokerage in Kloof, Durban. You will provide comprehensive administrative and operational support in a busy office, helping manage schedules, correspondence, and client-related activities.

The ideal candidate has experience as a Personal or Executive Assistant, strong communication and confidentiality, and proficiency in MS Office.

Qualifications

• Matric / Grade 12.
• Experience as Personal/Executive Assistant or Senior Administrator.
• Insurance or financial services experience is advantageous.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Own transport and reliable mobility.
• Excellent verbal and written communication.
• Organised and able to maintain confidentiality.

Responsibilities

• Provide high-level administrative and personal assistance to management.
• Manage calendars, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting docs.
• Handle calls, emails, and client enquiries professionally.
• Maintain records, filing systems, and confidential documents.
• Liaise with insurers, clients, service providers, and internal stakeholders.
• Coordinate meetings, take minutes, and follow up on actions.
• Track deadlines and ensure timely completion of tasks.
• Support office operations and special projects as required.

Skills

Organisational skills

Time management

Communication

Discretion

Education

Matric / Grade 12

Tools

Microsoft Office Suite

Job description

Personal Assistant (Short-Term Insurance Brokerage)

Location: Kloof, Durban
Employment Type: Permanent
Industry: Short-Term Insurance

Join a Dynamic Insurance Brokerage

We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive administrative and operational support within a busy short-term insurance brokerage. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and enjoys supporting a high-performing team.

The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while managing administrative processes, coordinating schedules, and assisting with client-related activities.

Key Responsibilities

• Provide high-level administrative and personal assistance to management.

• Manage calendars, appointments, meetings, and travel arrangements.

• Prepare correspondence, reports, presentations, and meeting documentation.

• Handle incoming calls, emails, and client enquiries professionally.

• Maintain accurate records, filing systems, and confidential documentation.

• Liaise with insurers, clients, service providers, and internal stakeholders.

• Assist with policy administration and general insurance-related documentation.

• Coordinate meetings, take minutes, and follow up on action items.

• Track deadlines and ensure timely completion of administrative tasks.

• Support office operations and assist with special projects as required.

Minimum Requirements

• Matric / Grade 12.

• Previous experience as a Personal Assistant, Executive Assistant, or Senior Administrator.

• Experience within the insurance, financial services, or professional services sector will be advantageous.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

• Own transport

• Excellent verbal and written communication skills.

• Strong organisational and time-management abilities.

• Ability to work independently and maintain confidentiality.

• Professional, client-focused, and detail-oriented approach.

Key Competencies

• Exceptional organisational skills

• Attention to detail

• Strong interpersonal skills

• Ability to multitask and prioritise effectively

• Problem-solving mindset

• Professionalism and discretion

• Ability to perform under pressure

What We Offer

• Opportunity to work within a reputable and growing insurance brokerage.

• Exposure to the short-term insurance industry.

• Supportive and collaborative working environment.

• Competitive remuneration aligned with experience and qualifications.

If you are an organised professional who enjoys keeping things running smoothly and takes pride in delivering exceptional administrative support, we'd love to hear from you.