Executive Personal Assistant to Branch Manager (Pretoria East)

Advius; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Advius, an established insurance brokerage in Pretoria, is seeking a professional Personal Assistant to support the Branch Manager on a permanent basis. You will keep the day running smoothly, handle confidential information with discretion, and coordinate between the branch, clients, insurers, suppliers and internal departments.

Key duties include managing the Branch Manager's diary, screening emails, preparing reports and presentations, coordinating meetings and travel, maintaining records,

Qualifications

• 2–3 years' experience as a Personal Assistant or in a similar administrative role.
• Proficient in Microsoft Office, with strong Excel skills and the ability to compile reports and perform basic data analysis.
• Fluent in English and Afrikaans (spoken and written).

Responsibilities

• Manage the Branch Manager's diary, appointments and daily schedule.
• Screen, prioritise and respond to emails, calls and correspondence.
• Prepare reports, presentations and spreadsheets, including monthly reports and Excel-based data analysis.
• Prepare and distribute meeting agendas, take minutes and follow up on action items.
• Coordinate meetings, travel arrangements and events.
• Maintain confidential records and filing systems, and monitor deadlines to ensure tasks are completed on time.
• Assist with branch administration, office management and office supplies procurement.
• Liaise professionally with clients, insurers, suppliers and internal departments.
• Support recruitment administration and onboarding when required.

Skills

Diary management

Email handling

Report preparation

Communication skills

Excel data analysis

Tools

Microsoft Office

Excel

Job description

Advius, an established insurance brokerage in Pretoria, is seeking a professional Personal Assistant to support the Branch Manager on a permanent basis. You will keep the day running smoothly, handle confidential information with discretion, and coordinate between the branch, clients, insurers, suppliers and internal departments.

Key duties include managing the Branch Manager's diary, screening emails, preparing reports and presentations, coordinating meetings and travel, maintaining records,