Personal Assistant

Empact Group; Gauteng; On-site; ZAR 210,000 - 280,000; Full time

Job summary

Empact Group is seeking a motivated Personal Assistant to provide comprehensive administrative support to our leadership team in Gauteng. The role focuses on managing schedules, correspondence, and essential tasks that keep daily operations efficient.

The ideal candidate has proven PA experience, excellent organizational and communication skills, and the ability to handle confidential information with discretion in a fast-paced environment.

Qualifications

• Proven track record as a Personal Assistant or in a similar administrative role.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with productivity tools.
• Demonstrable experience in managing confidential information with discretion.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Manage and coordinate executives' calendars, scheduling appointments and meetings to optimize their time.
• Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.
• Handle phone calls and email communications, ensuring timely responses and follow-ups.
• Organize travel arrangements, including transportation and accommodation, for business trips and events.
• Maintain filing systems and manage documents to ensure easy access and retrieval of information.
• Perform research and assist in special projects as assigned by leadership.
• Facilitate communication between departments and act as a liaison for the leadership team.
• Assist in organizing company events and meetings, including logistics and promotional materials.

Skills

Organizational skills

Multitasking

Communication

MS Office

Discretion

Teamwork

Tools

Microsoft Office

Job description

We are seeking a motivated and organized Personal Assistant to provide comprehensive administrative support to our leadership team. This role focuses on managing schedules, correspondence, and other tasks that facilitate efficient daily operations within the organization. If you thrive in dynamic environments and enjoy playing a pivotal role in ensuring seamless organizational flow, this position is for you.

Key Responsibilities

• Manage and coordinate executives' calendars, scheduling appointments and meetings to optimize their time.
• Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.
• Handle phone calls and email communications, ensuring timely responses and follow-ups.
• Organize travel arrangements, including transportation and accommodation, for business trips and events.
• Maintain filing systems and manage documents to ensure easy access and retrieval of information.
• Perform research and assist in special projects as assigned by leadership.
• Facilitate communication between departments and act as a liaison for the leadership team.
• Assist in organizing company events and meetings, including logistics and promotional materials.

Requirements

• Proven track record as a Personal Assistant or in a similar administrative role.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with productivity tools.
• Demonstrable experience in managing confidential information with discretion.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Qualifications

• Experience supporting senior executives or leadership teams within a corporate environment.
• Knowledge of project management tools and software.
• Certification in office administration or a related field is a plus.
• Familiarity with the industry and market trends relevant to our business.