Personal Assistant

Compitant Candidates; Pretoria; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Compitant Candidates in Pretoria is seeking a proactive Personal Assistant to provide comprehensive administrative, scheduling, and personal support to the director, ensuring daily operations run smoothly. You will manage calendars, handle correspondence, arrange travel, prepare documents, and maintain filing systems, while upholding discretion and confidentiality.

Proficiency in MS Office or Google Workspace and strong communication are essential.

Qualifications

• High level of discretion and confidentiality in handling information.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in office software (MS Office/Google Workspace).
• Ability to multitask and prioritize under pressure.

Responsibilities

• Administrative support for the director, including calendar management.
• Handle calls, emails and correspondence on behalf of the director.
• Organize filing systems (digital and physical) and prepare documents.
• Take minutes at meetings when needed.
• Arrange travel and detailed itineraries for trips and meetings.
• Screen and prioritize communications and draft correspondence.

Skills

Discretion

Confidentiality

Communication

Organization

Multitasking

Problem solving

Tools

Microsoft Office

Google Workspace

Job description

Job Purpose

To provide comprehensive administrative, organizational, and personal support to the director, ensuring their daily schedule, communications, and personal affairs run smoothly and efficiently.

Key Responsibilities

Administrative Support

• Manage and maintain the employer's calendar, scheduling appointments and meetings
• Handle incoming calls, emails, and correspondence on behalf of the employer
• Organize and maintain filing systems (digital and physical)
• Prepare documents, reports, and presentations as required
• Take minutes at meetings when needed

Travel & Logistics

• Arrange travel when required
• Prepare detailed itineraries for trips and meetings

Communication & Liaison

• Act as the first point of contact between the employer and clients, colleagues, or family members
• Screen and prioritize communications
• Draft correspondence on behalf of the employer

Financial Administration

• Process expense claims
• Liaise with accountants or financial advisors as needed
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in office software (Microsoft Office, Google Workspace, or similar)
• Ability to multitask and prioritize under pressure
• Strong problem-solving abilities
• Attention to detail
• Experience in an administrative, PA, or EA role
• Valid driver's license (if travel/errands required)

Required Skills & Competencies

Qualifications & Experience