Personal Assistant

Remote Choice; South Africa; Remote; ZAR 250,000 - 420,000; Full time

Job summary

Remote Choice is seeking an experienced Personal Assistant to provide comprehensive day-to-day support, including diary and meeting management, travel planning, and coordination with internal and external stakeholders.

You will play a key role in supporting sales activity by arranging meetings with prospects and ensuring diaries are full and well organized. The role requires exceptional organisation, reliability, and professional communication in a fast-paced environment.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent diary and calendar management skills.
• Experience arranging travel and coordinating detailed itineraries.
• Highly organised with strong attention to detail.
• Professional communication with clients, prospects, and senior stakeholders.
• Proactive and ownership-oriented in a fast-moving environment.

Responsibilities

• Own and manage a busy diary, coordinating internal and external meetings.
• Schedule appointments and manage changes or conflicts efficiently.
• Prioritise meetings and ensure time is used effectively.
• Prepare schedules and ensure information is available ahead of meetings.
• Coordinate across multiple stakeholders and time zones where required.
• Arrange UK and international travel, including flights, trains, accommodation, and transfers.
• Build travel itineraries and ensure arrangements run smoothly.
• Manage last-minute changes and resolve travel issues when required.
• Coordinate reservations, bookings, and other logistics.
• Proactively arrange sales meetings with prospects and existing clients.
• Liaise with prospects to coordinate availability and follow-ups.
• Keep track of upcoming sales meetings and maintain an organized appointment pipeline.
• Work with the wider team to align diaries with commercial priorities.
• Handle day-to-day administrative tasks and correspondence.
• Manage emails, documents, bookings, and other ad hoc requests.
• Help organise meetings, events, and team activities.
• Maintain confidentiality when dealing with sensitive information.
• Anticipate requirements and resolve issues before they become problems.

Skills

Diary management

Calendar management

Travel coordination

Stakeholder communication

Organised / proactive

Sales coordination

Discretion / confidentiality

Time management

Tools

Calendar tools

Email platforms

Travel booking tools

Job description

Remote, South Africa | Posted on 21/08/2026

Experience: Previous PA, Executive Assistant, or similar experience preferred

About the opportunity

We’re working with a fast-paced, growing business looking to hire a highly organised and proactive Personal Assistant .

This is a varied, hands-on position supporting a senior leader with the day-to-day organisation of their schedule, travel, meetings, and wider administrative requirements.

A key part of the role will also be supporting commercial activity by coordinating and arranging sales meetings, so we’re looking for someone who is confident communicating with external contacts and comfortable taking ownership of follow-ups and scheduling.

The right person will be organised, reliable, personable, and able to stay one step ahead in a busy environment.

The role

As Personal Assistant, you’ll provide comprehensive day-to-day support, helping ensure diaries, meetings, travel, and priorities run smoothly.

You’ll need to be comfortable managing multiple moving parts, handling changing priorities, and communicating professionally with both internal and external stakeholders.

Alongside traditional PA responsibilities, you’ll play an important role in supporting the sales process by arranging meetings with prospects and ensuring diaries are kept full and well organised.

What you’ll do

Diary & meeting management

Own and manage a busy diary, coordinating internal and external meetings

Schedule appointments and manage changes or conflicts efficiently

Prioritise meetings and ensure time is used effectively

Prepare schedules and ensure all relevant information is available ahead of meetings

Coordinate across multiple stakeholders and time zones where required

Travel & logistics

Arrange UK and international travel, including flights, trains, accommodation, and transfers

Build clear travel itineraries and ensure all arrangements run smoothly

Manage last-minute changes and resolve travel issues when required

Coordinate reservations, bookings, and other logistics

Sales meeting coordination

Proactively arrange sales meetings with prospective and existing clients

Liaise with prospects and external contacts to coordinate availability

Manage scheduling and follow-ups to ensure meetings are confirmed

Keep track of upcoming sales meetings and help maintain an organised pipeline of appointments

Work closely with the wider team to coordinate diaries around commercial priorities

General PA support

Handle day-to-day administrative tasks and correspondence

Manage emails, documents, bookings, and other ad hoc requests

Help organise meetings, events, and team activities where required

Maintain confidentiality when dealing with sensitive information

Anticipate requirements and proactively resolve issues before they become problems

Provide flexible support across the business as priorities evolve

What we’re looking for

Previous experience as a Personal Assistant, Executive Assistant, or in a similar organisational role

Excellent diary and calendar management skills

Experience arranging travel and coordinating detailed itineraries

Highly organised with strong attention to detail

Confident and professional when communicating with clients, prospects, and senior stakeholders

Proactive and comfortable taking ownership rather than waiting for instruction

Able to manage competing priorities in a fast-moving environment

Strong written and verbal communication skills

Comfortable using common productivity, calendar, and communication tools

Reliable, discreet, and trustworthy

Nice to have

Experience supporting a founder, CEO, or senior executive

Experience within a fast-growing or entrepreneurial business

Previous involvement in sales administration, meeting booking, or commercial support

Experience working across multiple time zones and arranging international travel