Payroll & HR Systems Specialist — Sage 300

Kaitlin Mornet; Johannesburg; On-site; ZAR 357,000 - 580,000; Full time

Job summary

Kaitlin Mornet is seeking an organised HR, Payroll & Systems Coordinator to manage monthly payroll processing, HR systems administration and general HR operations in a busy environment. This role requires a solid payroll background and hands-on experience with Sage 300 People across both Payroll and HR modules.

You will oversee end-to-end payroll, maintain accurate records, coordinate HR administration from recruitment to onboarding, and drive system improvements while ensuring compliance and

Qualifications

• Diploma or degree in HR, Payroll Administration, Finance, Accounting or related field.
• Minimum 5 years' end-to-end payroll administration experience.
• Strong, hands-on experience with Sage 300 People across Payroll and HR modules.
• Intermediate to advanced Microsoft Excel skills.
• Strong administrative, organisational and problem-solving abilities.
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Manage the full monthly payroll process, including capturing inputs, processing, calculations, reconciliations and reporting.
• Ensure payroll is accurate, completed within deadlines and compliant with statutory requirements.
• Investigate payroll discrepancies, respond to employee queries and maintain accurate payroll records.
• Prepare payroll reports, supporting schedules and audit documentation.
• Liaise with Finance on payroll reconciliations and reporting.
• Manage the day-to-day administration of Sage 300 People across both the HR and Payroll modules.
• Maintain employee records, master data and organisational structures.
• Administer system workflows, employee self-service functionality and access profiles.
• Coordinate system troubleshooting, upgrades, testing and engagement with service providers.
• Identify opportunities to improve system utilisation and data accuracy.
• Coordinate recruitment administration, interview scheduling, candidate communication and reference checks.
• Manage onboarding documentation, employee records, contracts and HR administration.
• Assist with benefits administration, probation and performance review coordination.
• Provide general HR support to employees and management.
• Maintain accurate HR and payroll data, including headcount, leave, absenteeism and employee information.
• Support Employment Equity, BBBEE and Skills Development administration.
• Coordinate training records, registrations and supporting documentation.
• Maintain accurate records and documentation for audits and compliance purposes.

Skills

Sage 300 People

Payroll

HR systems

Excel skills

Attention to detail

Confidentiality

Education

Diploma or degree in HR/Payroll/Finance

Tools

Sage 300 People

Job description

Kaitlin Mornet is seeking an organised HR, Payroll & Systems Coordinator to manage monthly payroll processing, HR systems administration and general HR operations in a busy environment. This role requires a solid payroll background and hands-on experience with Sage 300 People across both Payroll and HR modules.

You will oversee end-to-end payroll, maintain accurate records, coordinate HR administration from recruitment to onboarding, and drive system improvements while ensuring compliance and