HR Payroll and Systems Coordinator

Kaitlin Mornet; Johannesburg; On-site; ZAR 357,000 - 580,000; Full time

Job summary

Kaitlin Mornet is seeking an organised HR, Payroll & Systems Coordinator to manage monthly payroll processing, HR systems administration and general HR operations in a busy environment. This role requires a solid payroll background and hands-on experience with Sage 300 People across both Payroll and HR modules.

You will oversee end-to-end payroll, maintain accurate records, coordinate HR administration from recruitment to onboarding, and drive system improvements while ensuring compliance and

Qualifications

• Diploma or degree in HR, Payroll Administration, Finance, Accounting or related field.
• Minimum 5 years' end-to-end payroll administration experience.
• Strong, hands-on experience with Sage 300 People across Payroll and HR modules.
• Intermediate to advanced Microsoft Excel skills.
• Strong administrative, organisational and problem-solving abilities.
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Manage the full monthly payroll process, including capturing inputs, processing, calculations, reconciliations and reporting.
• Ensure payroll is accurate, completed within deadlines and compliant with statutory requirements.
• Investigate payroll discrepancies, respond to employee queries and maintain accurate payroll records.
• Prepare payroll reports, supporting schedules and audit documentation.
• Liaise with Finance on payroll reconciliations and reporting.
• Manage the day-to-day administration of Sage 300 People across both the HR and Payroll modules.
• Maintain employee records, master data and organisational structures.
• Administer system workflows, employee self-service functionality and access profiles.
• Coordinate system troubleshooting, upgrades, testing and engagement with service providers.
• Identify opportunities to improve system utilisation and data accuracy.
• Coordinate recruitment administration, interview scheduling, candidate communication and reference checks.
• Manage onboarding documentation, employee records, contracts and HR administration.
• Assist with benefits administration, probation and performance review coordination.
• Provide general HR support to employees and management.
• Maintain accurate HR and payroll data, including headcount, leave, absenteeism and employee information.
• Support Employment Equity, BBBEE and Skills Development administration.
• Coordinate training records, registrations and supporting documentation.
• Maintain accurate records and documentation for audits and compliance purposes.

Skills

Sage 300 People

Payroll

HR systems

Excel skills

Attention to detail

Confidentiality

Education

Diploma or degree in HR/Payroll/Finance

Tools

Sage 300 People

Job description

Monthly Cost To Company (Market related)

Are you an experienced Payroll and HR professional with strong technical knowledge of Sage 300 People? We are looking for an organised, detail-oriented HR, Payroll & Systems Coordinator to manage payroll processing, HR systems administration and general HR operations within a busy HR environment. This role is ideally suited to someone with a solid payroll background and hands-on experience working across both the Payroll and HR modules of Sage 300 People.

Key Responsibilities

Payroll Administration

• Manage the full monthly payroll process, including capturing inputs, processing, calculations, reconciliations and reporting.
• Ensure payroll is accurate, completed within deadlines and compliant with relevant statutory requirements.
• Investigate payroll discrepancies, respond to employee queries and maintain accurate payroll records.
• Prepare payroll reports, supporting schedules and audit documentation.
• Liaise with Finance on payroll reconciliations and reporting.

HR Systems & Sage 300 People

• Manage the day-to-day administration of Sage 300 People across both the HR and Payroll modules.
• Maintain employee records, master data and organisational structures.
• Administer system workflows, employee self-service functionality and access profiles.
• Coordinate system troubleshooting, upgrades, testing and engagement with service providers.
• Identify opportunities to improve system utilisation and data accuracy.

HR Administration & Employee Lifecycle

• Coordinate recruitment administration, interview scheduling, candidate communication and reference checks.
• Manage onboarding documentation, employee records, contracts and HR administration.
• Assist with benefits administration, probation and performance review coordination.
• Provide general HR support to employees and management.

Reporting & Compliance

• Maintain accurate HR and payroll data, including headcount, leave, absenteeism and employee information.
• Support Employment Equity, BBBEE and Skills Development administration.
• Coordinate training records, registrations and supporting documentation.
• Maintain accurate records and documentation for audits and compliance purposes.

Minimum Requirements

• Diploma or degree in Human Resources, Payroll Administration, Finance, Accounting or a related field.
• Minimum 5 years' end-to-end payroll administration experience, preferably within a medium-sized organisation.
• Strong, hands-on working experience with Sage 300 People, across both the Payroll and HR modules.
• Good understanding of payroll legislation and statutory requirements.
• Experience with payroll reporting, reconciliations and HR data administration.
• Intermediate to advanced Microsoft Excel skills.
• Strong administrative, organisational and problem-solving abilities.
• Excellent attention to detail and the ability to work with confidential information.

Advantageous

• Experience with Employment Equity, BBBEE and Skills Development administration.
• Broader HRIS administration experience.
• Exposure to Power BI or dashboard reporting.

The Ideal Candidate

You are a technically strong payroll professional who understands the importance of accuracy, compliance and deadlines. You are comfortable working with HR systems, particularly Sage 300 People, and can confidently manage both payroll and HR administration. You are highly organised, proactive, discreet and able to work collaboratively with various stakeholders while managing competing priorities.

Please note that only suitable candidates will be contacted.