SA Payroll & HR Admin Specialist (Sage 300)

Jhbchev; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Jhbchev is seeking a Payroll Administrator to support end-to-end payroll and HR administration for approximately 720 employees across multiple entities in Gauteng. The role focuses on shift-worker payroll, manual timesheets, and statutory compliance, with responsibilities spanning recruitment coordination and HR records management.

The ideal candidate will have SA payroll experience, knowledge of Sage 300 People, and a strong eye for compliance and accuracy in a fast-paced environment.

Qualifications

• Matric (Grade 12) is essential.
• Minimum 3 years’ experience in payroll and HR administration in a medium-to-large payroll environment.
• Proven experience in a shift workers environment and with manual timesheet capturing.
• Working knowledge of South African payroll law and statutory deductions (PAYE, UIF, SDL).
• Experience dealing with Discovery and Alexander Forbes administration and claims support.
• Experience processing payrolls on Sage 300 People – essential
• Experience in HR administration and recruitment coordination
• Experience supporting payroll across multiple entities and cost centres.
• Working knowledge of basic HR administration processes and relevant South African employment legislation (e.g., BCEA, Employment Equity Act).

Responsibilities

• Support end-to-end payroll administration across multiple entities and payroll cycles.
• Process designated payrolls/payroll batches on Sage 300 People, ensuring accuracy and complete supporting documentation.
• Load, validate, and reconcile payroll inputs (earnings, deductions, allowances, overtime, shift patterns, leave and ad-hoc payments).
• Ensure payroll deadlines and cut-offs are met; maintain checklists and control files for each pay run.
• Capture and validate payroll data from manual timesheets (shift rosters, overtime, Sunday/public holiday work, night shift, standby, etc.).
• Verify approvals and follow up with supervisors/managers on missing, late, or inconsistent submissions.
• Apply company rules and agreed rates correctly for shift workers, including overtime and shift allowances.
• Maintain working knowledge of South African payroll legislation and statutory deductions, including PAYE, UIF, and SDL.
• Assist with maintaining accurate employee master data and payroll documentation for compliance and audit purposes.
• Support payroll reconciliations and statutory reporting as required (e.g., EMP submissions support and related schedules, where applicable).
• Administer medical aid and retirement fund updates and liaise with providers on membership matters.
• Process employee lifecycle administration: new starters, transfers, promotions, and terminations, ensuring payroll and HR records are aligned.
• Provide administrative support across the recruitment process and onboarding.

Skills

Attention to detail

Deadline management

Communication skills

Integrity

Confidentiality

Service mindset

Education

Matric (Grade 12)

Tools

Sage 300 People

Job description

Jhbchev is seeking a Payroll Administrator to support end-to-end payroll and HR administration for approximately 720 employees across multiple entities in Gauteng. The role focuses on shift-worker payroll, manual timesheets, and statutory compliance, with responsibilities spanning recruitment coordination and HR records management.

The ideal candidate will have SA payroll experience, knowledge of Sage 300 People, and a strong eye for compliance and accuracy in a fast-paced environment.