Parts Buyer

Westline Staffing Solutions; Stellenbosch; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Provident fund contributions

Job summary

Westline Staffing Solutions is seeking a Parts Buyer in Stellenbosch to source, purchase and manage automotive parts for repairs and maintenance. You will identify parts needs, select reliable suppliers, negotiate prices and ensure timely deliveries while maintaining detailed records.

You will also manage inventory, control costs, and nurture strong supplier relationships, collaborating with the workshop and service teams.

Qualifications

• Senior Certificate (Grade 12) is required.
• Basic to intermediate Excel knowledge is preferred.
• Experience with automotive parts procurement is advantageous.

Responsibilities

• Identify parts needs by reviewing repair orders and job cards.
• Source and purchase parts from qualified suppliers and obtain quotes.
• Place and track purchase orders ensuring timely delivery and accurate records.
• Control purchasing costs and look for discounts to stay within budget.
• Collaborate with workshop, service advisors and other departments; keep stakeholders updated.
• Ensure quality control by inspecting parts upon delivery and managing supplier performance.

Skills

Strong communication

Attention to detail

Teamwork

Relating & networking

Creative thinking

Delivering results

Customer focus

Education

Senior Certificate (Grade 12)

Tools

Excel

Job description

The Parts Buyer is primarily responsible for sourcing, purchasing, and managing the necessary parts for vehicle repairs and maintenance. This involves tasks like identifying parts needs, finding reliable suppliers, negotiating prices, ensuring timely delivery, and maintaining accurate records. He/She also needs to manage inventory, control costs, and maintain relationships with vendors

In essence, the Parts Buyer plays a crucial role in ensuring the smooth and efficient operation of a panel shop by effectively managing the procurement of necessary parts.

Key Responsibilities:

1. Identifying Parts Needs

• Reviewing repair orders and job cards
• Analyzing work orders to understand the specific parts required for each job.
• Evaluating vehicles to determine the extent of damage and the parts needed for repair.
• Forecasting parts requirements
• Predicting future parts needs based on repair schedules and historical data.

2. Sourcing and Purchasing:

• Finding qualified suppliers: Identifying reputable suppliers who can provide the required parts at competitive prices.
• Requesting quotations: Obtaining quotes from multiple suppliers to compare prices and availability.
• Negotiating prices and terms: Working with suppliers to secure the best possible prices and delivery terms.
• Placing orders: Creating and submitting purchase orders for the required parts at competitive prices
• Tracking orders: Monitoring the status of orders and ensuring timely delivery
• Maintaining accurate records: Keeping detailed records of parts received, issued, and on hand.
• Managing returns: Handling the return of defective or incorrect parts to suppliers

4. Cost Control and Budget Management:

• Staying within budget: Managing purchasing costs to stay within the allocated budget for parts.
• Negotiating discounts: Seeking discounts and cost-saving opportunities with suppliers
• Analyzing costs: Evaluating the costs of parts and identifying areas for potential cost reduction.
• Building relationships with suppliers: Maintaining positive relationships with key
• Evaluating supplier performance: Assessing the quality, reliability, and responsiveness of suppliers.
• Ensuring quality control: Inspecting parts upon delivery to ensure they meet quality standards

6. Collaboration and Communication:

• Working with other departments: Collaborating with the workshop, service advisors, and other relevant departments.
• Providing updates: Keeping stakeholders informed about order status and any potential issues.
• Sharing information: Providing information about parts availability and pricing to other team members.
• Senior Certificate (Grade 12)
• Knowledge/Experience of working with automotive parts essentail
• Working experience within the automotive body repair (Panelbeater) industry would be a distinct advantage
• Basic to Intermediate knowledge of Excel
• Delivering Results & Meeting Customer Expectations
• Assertive with Strong Communication Skills
• Attention to Detail
• Relating & Networking
• Creative Thinking
• Team Work

A competitive salary is offered plus standard company benefits such as medical aid and provident fund contributions.