Part-time Community Relations & Database Coordinator

RecruitMyMom; Langeberg Local Municipality; Hybrid; ZAR 67,000 - 112,000; Part time

Job summary

RecruitMyMom in the Winelands Region, Western Cape, South Africa, is seeking a Part-time Community Relations & Database Coordinator to manage alumni communications, keep records accurate, and support events.

The role is hybrid (part office, part remote), three days a week (Tue–Thu, 8am–12pm), with occasional evenings and weekend events. It starts 1 February 2027 and runs for 12 months.

Qualifications

• Proven organisational and time-management skills.
• Strong written and verbal communication abilities.
• Experience with alumni or community engagement is a plus.

Responsibilities

• Manage inbound and outbound communications across multiple channels
• Maintain and foster positive public relations with alumni network, current and past staff, and parents
• Update, maintain, and enhance the accuracy and completeness of contact information and records within the alumni database
• Coordinate and assist in the end-to-end execution of alumni events, covering logistics, venue bookings, invitations, RSVP management, advertising, and artwork
• Provide dedicated administrative support to the alumni committee, including meeting scheduling, agenda management, supply tracking, and invoice processing
• Assist in promoting and executing alumni programmes, such as career support services, volunteer opportunities, and mentoring initiatives
• Maintain active social media channels and update institutional website pages with relevant community content
• Research community trends, demographic information, and preferences to prepare informative reports and assist with quarterly board reporting
• Liaise and collaborate effectively with year representatives and external tertiary institutions as required

Skills

Administrative skills

Event coordination

Community engagement

Time-management

Written and verbal communication

Tools

Microsoft Office

Google Workspace

Canva

Adobe Creative Cloud

Job description

Part-time Community Relations & Database Coordinator

• Location Type Hybrid (Part office, Part remote)


• Job Type Fixed Term


• Remuneration Term Per Month


• Date Opened 27/10/2026


• State/Province Western Cape


• City/Town Winelands Region


• Country South Africa

Job Description

Lookingto apply your administrative, event coordination, and community engagementskills within an established educational institution? Commencing1 Feb 2027 for 12 months, working 3 days per week (Tuesday, Wednesday and Thursday) 8am to 12pm with occasionalevening and weekend attendance required during scheduled institutional events,balanced by a degree of flexibility and some work-from-home capacity.

Theposition oversees alumni communication, database integrity, demographic research,event management, and committee administration. It serves as anessential liaison point for community engagement, maintaining accurate records,supporting regular correspondence, and coordinating meaningful initiativesacross past and present stakeholders.

KeyResponsibilities

• Manage inbound and outbound communications across multiplechannels
  


• Maintain and foster positive public relations with thealumni network, current and past staff, and parents.
  


• Update, maintain, and enhance the accuracy and completenessof contact information and records within the alumni database.
  


• Coordinate and assist in the end-to-end execution of alumnievents, covering logistics, venue bookings, invitations, RSVP management,advertising, and artwork.
  


• Provide dedicated administrative support to the alumnicommittee, including meeting scheduling, agenda management, supply tracking,and invoice processing.
  


• Assist in promoting and executing alumni programmes, suchas career support services, volunteer opportunities, and mentoring initiatives.
  


• Maintain active social media channels and updateinstitutional website pages with relevant community content.
  


• Research community trends, demographic information, andpreferences to prepare informative reports and assist with quarterly boardreporting.
  


• Liaise and collaborate effectively with yearrepresentatives and external tertiary institutions as required.
  

Requirements

• Proven organisational and time-management skills.
  


• High-level written and verbal communication abilities.
  


• Demonstrated proficiency in database management, MicrosoftOffice suite, and Google suite.
  


• Working knowledge of graphic design platforms such as Canvaand Adobe Creative Cloud.
  


• Familiarity with social media management and website updates.
  


• Possession of a validdriver's licence and access to a reliable personal vehicle