Part-Time Alumni Officer

Merand Recruitment; Stellenbosch; Hybride; ZAR 83 000 - 124 000; Temps partiel

Résumé du poste

Merand Recruitment is seeking an organised Alumni Officer to build strong relationships with alumni, parents and staff. The role focuses on alumni engagement, communications, event coordination, database management and promotion of alumni programmes.

The ideal candidate will have strong administrative and communication skills, enjoy relationship-building, event coordination and working independently, with some flexibility for on-campus work and occasional remote tasks.

Qualifications

• Bachelor's degree or similar qualification would be advantageous.
• Experience in an administrative support role is preferred.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace and database management.
• Ability to work independently while collaborating with others.
• Knowledge of social media platforms and website management would be an advantage.
• Experience with design tools such as Adobe Creative Cloud and Canva would be beneficial.
• A valid driver's licence and reliable own vehicle.
• A Police Clearance Certificate not older than two years and ability to comply with child protection policies.

Responsabilités

• Manage incoming and outgoing communications including personal visits, emails, calls and WhatsApp groups.
• Maintain relationships with parents, staff and alumni.
• Maintain and update the alumni database with accurate contact details.
• Plan and coordinate alumni events including design, venue bookings, logistics and RSVP management.
• Provide admin support to the Alumni Committee including scheduling meetings and processing invoices.
• Promote and coordinate alumni programmes such as mentoring, career services and volunteering.
• Manage social media platforms and update the website with news and content.
• Research alumni demographics, trends and insights and compile reports.
• Assist with quarterly Board Reports.
• Liaise with other tertiary institutions and Year Representatives as required.

Connaissances

Organisational skills

Time management

Communication skills

Social media management

Website management

Database management

Adobe Creative Cloud

Canva

Formation

Bachelor's degree or similar qualification

Outils

Microsoft Office

Google Workspace

Database software

Description du poste

We are seeking an organised, proactive and personable Alumni Officer to build and maintain strong relationships with alumni, parents and staff. The successful candidate will play a key role in alumni engagement, communications, event coordination, database management and the promotion of alumni programmes.

This is an excellent opportunity for someone with strong administrative and communication skills who enjoys relationship-building, event coordination and working independently.

KEY RESPONSIBILITIES

• Manage incoming and outgoing communications, including personal visits, emails, telephone calls, WhatsApp groups and correspondence.
• Maintain and strengthen positive relationships with parents, staff and alumni.
• Maintain, update and improve the alumni database, ensuring contact details and relevant information remain accurate.
• Plan and coordinate alumni events, including design and advertising, venue bookings, logistics and RSVP management.
• Provide administrative support to the Alumni Committee, including scheduling meetings, managing supplies and processing invoices.
• Promote and coordinate alumni programmes, including mentoring initiatives, career services and volunteer opportunities.
• Manage social media platforms and update the website with relevant news and content.
• Research alumni demographics, trends and preferences, compiling reports and insights.
• Assist with the preparation of quarterly Board Reports.
• Liaise with other tertiary institutions and Year Representatives as required.

MINIMUM REQUIREMENTS

• A bachelor's degree or a similar relevant qualification would be advantageous.
• Previous experience in an administrative support role.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace and database management.
• Ability to work independently while collaborating effectively with others.
• Knowledge of social media platforms and website management would be an advantage.
• Experience with design tools such as Adobe Creative Cloud and Canva would be beneficial.
• A valid driver's licence and reliable own vehicle.
• A valid Police Clearance Certificate, not older than two years, and the ability to comply with child protection policies.

WORKING ARRANGEMENT

• 12 hours per week, spread over three half-days.
• Primarily on campus, with some flexibility to work from home.
• Flexible scheduling, generally between 08:00 and 16:00.
• Occasional evening and weekend work will be required for events.