ALUMNI OFFICER

Old School Ties; Somerset West; Hybrid; ZAR 134,000 - 201,000; Part time

Job summary

Somerset College is seeking an Alumni Officer to provide essential support to the Old Oaks office by assisting in communication, database management, event planning and alumni programme support. The role is part-time with some work-from-home flexibility, commencing 1 February 2027.

Responsibilities include managing communications, maintaining the alumni database, planning events, supporting the Old Oaks Committee, promoting mentoring initiatives and updating social media and the website.

Qualifications

• Previous experience in administrative support roles.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite, Google suite and database management.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of social media platforms and website management preferred.
• Knowledge of design software, like Adobe Creative Cloud and Canva, would be an advantage.
• Have a valid driver’s licence and a reliable own vehicle.
• Hold a valid Police Clearance (not older than 2 years) and comply with child protectionpolicies.

Responsibilities

• Manage incoming and outgoing communication including, personal visits, emails, phone calls, WhatsApp groups and letters.
• Maintain and expand good public relations with Old Oaks (parents, staff and alumni).
• Maintain, update and improve the alumni database with current contact information and other relevant details.
• Assist in planning and coordinating alumni events, including artwork, advertising, venue booking, logistics, and RSVP management.
• Be a member of and provide administrative support to the Old Oaks Committee, including scheduling meetings, managing supplies, and processing invoices.
• Help promote and organise alumni programs such as mentoring initiatives, career services, and volunteer opportunities.
• Manage social media platforms and update the Old Oaks website with relevant content.
• Research alumni demographics, trends and preferences and prepare reports based on findings.
• Assist with quarterly Board Report.
• Collaborate with other tertiary institutions and Year Representatives as needed.

Skills

Administrative support

Organisation

Communication

MS Office

Google Suite

Database management

Social media

Website management

Team collaboration

Driver's licence

Tools

Adobe Creative Cloud

Canva

Job description

Somerset College is a leading independent, co-educational day and boarding school offering schooling from Grade 000 to Matric-IEB and Cambridge AS and A-levels. Founded in 1997, Somerset College is a welcoming, stimulating centre of learning situated in the beautiful Cape Winelands.

Somerset College is seeking an Alumni Officer to provide essential support to the Old Oaks office by assisting in communication, database management, event planning, administrative tasks and alumni programme support. The role requires excellent organisational, communication and multi-tasking skills.

Alumni Officer

Part-time position with some work-from-home flexibility

Commencement Date: 1 February 2027

The successful candidate must:

• Manage incoming and outgoing communication including, personal visits, emails, phone calls, WhatsApp groups and letters.
• Maintain and expand good public relations with Old Oaks (parents, staff and alumni).
• Maintain, update and improve the alumni database with current contact information and other relevant details.
• Assist in planning and coordinating alumni events, including artwork, advertising, venue booking, logistics, and RSVP management.
• Be a member of and provide administrative support to the Old Oaks Committee, including scheduling meetings, managing supplies, and processing invoices.
• Help promote and organise alumni programs such as mentoring initiatives, career services, and volunteer opportunities.
• Manage social media platforms and update the Old Oaks website with relevant content.
• Research alumni demographics, trends and preferences and prepare reports based on findings.
• Assist with quarterly Board Report.
• Collaborate with other tertiary institutions and Year Representatives as needed.

Requirements:

• Previous experience in administrative support roles.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite, Google suite and database management.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of social media platforms and website management preferred.
• Knowledge of design software, like Adobe Creative Cloud and Canva, would be an advantage.
• Have a valid driver’s licence and a reliable own vehicle.
• Hold a valid Police Clearance (not older than 2 years) and comply with child protectionpolicies.

Service Schedule:

Services are to be rendered three half days (12 hours) per week, on campus, with a degree of flexibility typically between the hours of 08:00 – 16:00 with occasional weekend and evening work during Old Oaks events.

Please email a letter of application, CV and three contactable references in confidence to the Human Resources Officer at [e-mail]

Somerset College is an equal opportunity employer. The School reserves the right not to make an appointment. Submission of an application does not in itself entitle the applicant to an interview.

Somerset College in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.