Administrative Support Officer

Placements24; Stellenbosch; Ibrido; ZAR 180.000 - 240.000; Tempo pieno

Descrizione del lavoro

Placements24, a leading NGO focused on community development, is seeking an organised Administrative Support Officer to join their remote team. You will handle a broad range of administrative tasks, coordinate communications, and support program staff from your home office in Stellenbosch, Western Cape.

This role emphasizes accuracy, independence, and proactive collaboration with colleagues across departments.

Competenze

• Proven experience in an administrative support role.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively in a remote environment.
• Discretion in handling confidential information.
• Experience working within the non-profit sector is advantageous.
• Must be based within a suitable time zone for effective collaboration with teams in Stellenbosch, Western Cape, ZA.
• A relevant tertiary qualification or certification is preferred.

Mansioni

• Provide comprehensive administrative support to program staff and management.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Schedule and coordinate meetings, workshops, and events, both virtual and in-person.
• Maintain organized filing systems for documents, databases, and records.
• Assist in the preparation of reports, proposals, and presentation materials.
• Manage office supplies and equipment, ensuring resources are available and functional.
• Support the onboarding process for new staff and volunteers.
• Liaise with external stakeholders and service providers as required.
• Handle travel arrangements and logistical support for staff and visitors.
• Ensure adherence to organizational policies and procedures in all administrative tasks.

Conoscenze

Microsoft Office Suite

Administrative experience

Organizational skills

Time management

Remote work independence

Confidentiality

Written and verbal communication

Formazione

Tertiary qualification preferred

Descrizione del lavoro

About the Role

Our client, a leading non-profit organization dedicated to community development, is seeking a highly organized and efficient Administrative Support Officer to join their team. This role is vital for ensuring the smooth operation of the organization's programs and administrative functions. As this position is fully remote, the successful candidate will be adept at managing their workload independently, utilizing digital tools for communication and collaboration. You will be responsible for providing comprehensive administrative support across various departments, including managing correspondence, coordinating meetings, maintaining records, and assisting with event planning. This is an exceptional opportunity to contribute to a meaningful cause while working in a flexible, remote setting. We are looking for a proactive individual with a strong commitment to accuracy and efficiency, who can effectively support our mission from Stellenbosch, Western Cape, ZA. Your dedication to organization and support will directly impact our ability to serve the community effectively. Embrace the opportunity to make a difference from the convenience of your home office.

Key Responsibilities

• Provide comprehensive administrative support to program staff and management.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Schedule and coordinate meetings, workshops, and events, both virtual and in‑person (when applicable).
• Maintain organized filing systems for documents, databases, and records.
• Assist in the preparation of reports, proposals, and presentation materials.
• Manage office supplies and equipment, ensuring resources are available and functional.
• Support the onboarding process for new staff and volunteers.
• Liaise with external stakeholders and service providers as required.
• Handle travel arrangements and logistical support for staff and visitors.
• Ensure adherence to organizational policies and procedures in all administrative tasks.

Requirements

• Proven experience in an administrative support role.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively in a remote environment.
• A keen eye for detail and a commitment to accuracy.
• Discretion in handling confidential information.
• Experience working within the non-profit sector is advantageous.
• Must be based within a suitable time zone for effective collaboration with teams in Stellenbosch, Western Cape, ZA.
• A relevant tertiary qualification or certification is preferred.

Benefits

Our client offers a competitive salary, opportunities for professional development, the flexibility of a fully remote role, and the rewarding experience of contributing to a socially impactful organization. Join a dedicated team committed to making a difference in the Stellenbosch, Western Cape, ZA community.