Part-Time Alumni Engagement Coordinator (Hybrid)

Old School Ties; Somerset West; Hybrid; ZAR 134,000 - 201,000; Part time

Job summary

Somerset College is seeking an Alumni Officer to provide essential support to the Old Oaks office by assisting in communication, database management, event planning and alumni programme support. The role is part-time with some work-from-home flexibility, commencing 1 February 2027.

Responsibilities include managing communications, maintaining the alumni database, planning events, supporting the Old Oaks Committee, promoting mentoring initiatives and updating social media and the website.

Qualifications

• Previous experience in administrative support roles.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite, Google suite and database management.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of social media platforms and website management preferred.
• Knowledge of design software, like Adobe Creative Cloud and Canva, would be an advantage.
• Have a valid driver’s licence and a reliable own vehicle.
• Hold a valid Police Clearance (not older than 2 years) and comply with child protectionpolicies.

Responsibilities

• Manage incoming and outgoing communication including, personal visits, emails, phone calls, WhatsApp groups and letters.
• Maintain and expand good public relations with Old Oaks (parents, staff and alumni).
• Maintain, update and improve the alumni database with current contact information and other relevant details.
• Assist in planning and coordinating alumni events, including artwork, advertising, venue booking, logistics, and RSVP management.
• Be a member of and provide administrative support to the Old Oaks Committee, including scheduling meetings, managing supplies, and processing invoices.
• Help promote and organise alumni programs such as mentoring initiatives, career services, and volunteer opportunities.
• Manage social media platforms and update the Old Oaks website with relevant content.
• Research alumni demographics, trends and preferences and prepare reports based on findings.
• Assist with quarterly Board Report.
• Collaborate with other tertiary institutions and Year Representatives as needed.

Skills

Administrative support

Organisation

Communication

MS Office

Google Suite

Database management

Social media

Website management

Team collaboration

Driver's licence

Tools

Adobe Creative Cloud

Canva

Job description

Somerset College is seeking an Alumni Officer to provide essential support to the Old Oaks office by assisting in communication, database management, event planning and alumni programme support. The role is part-time with some work-from-home flexibility, commencing 1 February 2027.

Responsibilities include managing communications, maintaining the alumni database, planning events, supporting the Old Oaks Committee, promoting mentoring initiatives and updating social media and the website.