PA (to 2 Directors), Gqeberha

University of Fort Hare; Gqeberha; On-site; ZAR 180,000 - 280,000; Full time

Job summary

The University of Fort Hare in Gqeberha seeks a PA to two Directors for a permanent role. You will manage diaries, correspondence, client queries and records, and support financial administration. The position requires strong secretarial experience and advanced MS Office skills.

Responsibilities include mail handling, invoicing, debtor reconciliations, minutes, and document preparation, with a focus on accuracy and confidentiality in a formal university environment.

Qualifications

• Grade 12 with Secretarial diploma or 5 years secretarial experience.
• MS Office (advanced level) with GreatSoft (advantageous).
• Skills: communication, interpersonal, typing, client service and organizational.
• Basic accounting knowledge.
• Able to prioritise and manage workload.

Responsibilities

• Manage incoming and outgoing mail & email.
• Electronic diary management.
• Typing of client correspondence, invoices and credit notes.
• Sending statements and doing debtor’s recons.
• Keeping debtors age analysis up to date with payments and follow-up with clients.
• Filing of documents on CDM.
• Handling client queries by phone and in person.
• Maintaining client database and EME certificates.
• Prepare financial statements: print statements, send to clients and prepare minutes/resolutions.
• Follow-up on outstanding signed documentation.
• Update directors' locking lists.
• Maintain directors' timesheets.
• Assist with Trust work.
• Prepare documents for new clients.
• Assist directors with valuations when necessary.
• Prepare quotes.
• Compliance with SOQM and codes of conduct.
• Typing of financials when needed.
• Maintain financials tracker/income tax return.

Skills

communication

interpersonal

typing

client service

organizational

Education

Grade 12

Secretarial diploma

Tools

MS Office

GreatSoft

Job description

Our client has a vacancy for a PA to 2 Directors for a permanent role, based in Gqeberha, Eastern Cape.

Applicants are required to strictly meet the following criteria:

• Grade 12 with Secretarial diploma or 5 years secretarial experience
• MS Office (advanced level) with GreatSoft (advantageous)
• Skills required : communication, interpersonal, typing, client service and organizational
• Basic accounting knowledge
• Able to prioritise and manage workload

The successful applicant would be responsible for, but not limited to:

• Management of incoming and outgoing mail & email
• Electronic diary management
• Typing of client correspondence, invoices and credit notes
• Sending statements and doing debtor’s recons
• Keeping debtor's age analysis up to date with payments and following up with clients
• Filing of documents on CDM
• Dealing with clients' telephonic and personal queries
• Maintaining client database and EME certificates
• Financial Statements - printing statements, sending to clients and preparing minutes/resolutions
• Following up on outstanding signed documentation
• Updating directors locking lists
• Maintaining the director's timesheets
• Trust Work
• Preparation of various documents for new clients
• Assist the directors with valuations when necessary
• Preparation of quotes
• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures
• Compliance with the firm’s Employee Code of Conduct
• Typing of financials when needed
• Maintaining the “financials tracker/income tax return” spreadsheet
• Update PA register for all incoming signed financials
• Update AUP (agreed upon procedures) locking register

Salary: Market related dependent on experience

If you have not received a response within 7 working days, please consider your application unsuccessful