Personal Assistant (Director)

Morton Moore; Pretoria; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Morton Moore is recruiting on behalf of a Pretoria East-based short-term insurance brokerage for an experienced Personal Assistant to support a Director. The role requires a mature, discreet professional who can manage a demanding diary, competing priorities and confidential information with minimal supervision.

You will coordinate meetings, travel and events, prepare agendas and packs, and handle correspondence, filing and invoicing.

Qualifications

• 3–5 years' experience as PA/EA for senior management or director
• Matric; secretarial or office administration qualification advantageous
• Advanced MS Outlook, Word, Excel and PowerPoint
• Proven diary management and travel coordination experience
• Excellent written and verbal English; Afrikaans advantageous
• High level of discretion with confidential information
• Strong prioritisation and ability to work under pressure
• Independent, proactive, self-starter
• Valid driver’s licence and own transport
• Experience in financial services or insurance advantageous

Responsibilities

• Manage Director's diary, appointments and meeting schedule; resolve conflicting priorities proactively
• Screen calls, correspondence and inquiries as first point of contact
• Manage inbox; prioritise urgent matters for attention
• Prepare agendas, board and management packs; take minutes and follow up on actions
• Draft, format and proofread letters, reports, presentations and internal communications
• Coordinate internal and external meetings, venues, catering and logistics
• Arrange local and international travel; flights, accommodation, itineraries and visas
• Process expense claims and invoices; reconcile Director's statements
• Maintain confidential filing systems for company, personal and HR documentation
• Liaise with clients, insurers, service providers and staff on Director’s behalf
• Track deadlines, deliverables and compliance dates for Director
• Assist with coordinating company events and client entertainment
• Handle ad hoc personal administration for the Director
• Provide support to broader management team when capacity allows

Skills

Diary management

Travel coordination

Communication skills

Discretion

Prioritisation

Independent work

Education

Matric (Grade 12)

Secretarial/Office administration qualification

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Job description

Our client, an established short-term insurance brokerage in Pretoria East, is seeking an experienced and highly organised Personal Assistant to support one of their Directors. The role requires a mature, discreet professional who is comfortable managing a demanding diary, competing priorities and confidential information with minimal supervision. This is a key support position within the business and would suit someone who takes genuine ownership of their portfolio.

Key Responsibilities

Our client, an established short-term insurance brokerage in Pretoria East, is seeking an experienced and highly organised Personal Assistant to support one of their Directors. The role requires a mature, discreet professional who is comfortable managing a demanding diary, competing priorities and confidential information with minimal supervision. This is a key support position within the business and would suit someone who takes genuine ownership of their portfolio.

Key Responsibilities

• Manage the Director's diary, appointments and meeting schedule, resolving conflicting priorities proactively
• Act as the first point of contact for the Director, screening calls, correspondence and enquiries
• Manage the Director's inbox, prioritising and flagging urgent matters for attention
• Prepare agendas, board and management packs, take minutes and follow up on action items
• Draft, format and proofread letters, reports, presentations and internal communications
• Coordinate internal and external meetings, including venue bookings, catering and logistics
• Arrange local and international travel, including flights, accommodation, itineraries and visas
• Process expense claims and invoices, and reconcile the Director's credit card statements
• Maintain confidential filing systems for company, personal and HR-related documentation
• Liaise professionally with clients, insurers, service providers and internal staff on the Director's behalf
• Track deadlines, deliverables and compliance dates on behalf of the Director
• Assist with the coordination of company events, functions and client entertainment
• Handle ad hoc personal administration for the Director as required
• Provide support to the broader management team where capacity allows

Requirements

• Minimum of 3-5 years' experience as a Personal Assistant or Executive Assistant supporting senior management or director level
• Matric (Grade 12); a secretarial or office administration qualification advantageous
• Advanced computer literacy in MS Outlook, Word, Excel and PowerPoint
• Proven experience in complex diary management and travel coordination
• Excellent written and verbal communication skills in English; Afrikaans advantageous
• A high level of discretion and proven ability to handle confidential information
• Strong prioritisation skills with the ability to remain composed under pressure
• Ability to work independently, anticipate needs and take initiative
• Valid driver's licence and own reliable transport
• Previous experience within financial services or insurance advantageous

Benefits

Our client is offering a market-related salary negotiable based on experience. The package includes:

• Annual performance-based bonus at the company's discretion
• A stable, professional working environment with direct exposure to executive-level decision making

Recruitment and POPIA Disclaimer

This vacancy is advertised by Morton Moore, acting as a recruitment agency on behalf of our client. By submitting your application, CV and supporting information, you acknowledge that your personal information will be collected and processed for legitimate recruitment and employment related purposes in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA). Your information may be assessed against the requirements of this vacancy and, where appropriate and subject to applicable legal requirements, shared with the relevant client and service providers involved in the recruitment process. Applications are subject to the requirements and selection criteria of the client, and submission of an application does not guarantee an interview, placement or offer of employment. Morton Moore reserves the right, together with its client, not to proceed with or fill the vacancy. No fees will be charged to candidates for recruitment or placement services. Any employment offer will be made by the client and will remain subject to the client's applicable employment, verification and onboarding requirements.