Ordering Clerk

Network Finance; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Pivotal sales admin role

Exposure to end-to-end order processes

Supportive team environment

Job summary

Network Recruitment in Gauteng is seeking an experienced Ordering Clerk/Sales Administrator to manage end-to-end order processing, inventory liaison, and client communications within a dynamic team.

You will maintain accurate records, liaise with warehouse and logistics, and ensure timely delivery updates while handling pricing queries and order discrepancies.

Qualifications

• Formal education completing Matric / Grade 12 or equivalent.
• Proven experience in ordering clerk, sales administration, or high-volume order processing.
• Strong MS Office skills, especially Excel, Word and Outlook; Sage Evolution knowledge is advantageous.
• Excellent attention to detail and ability to meet tight deadlines with a customer-focused approach.

Responsibilities

• Receive, verify, and capture customer purchase orders onto the internal system with precision.
• Monitor stock levels and coordinate with warehouse, production, and logistics to confirm availability and schedules.
• Keep clients updated on order status, delivery timelines, and pricing queries; resolve discrepancies, returns or exchanges.
• Perform pre-dispatch quality checks and generate documentation such as invoices, credit notes, and packing slips.
• Assist sales with inventory inquiries and produce routine stock and sales reports for management.

Skills

Order processing

Data entry

Administrative experience

Customer service

Attention to detail

Education

Matric / Grade 12

Tools

Microsoft Office

Excel

Outlook

Sage Evolution

Job description

Key Responsibilities

• Order Processing & Data Entry: Receive, verify, and capture customer purchase orders onto the internal administrative system with high precision.
• Inventory Control & Internal Liaison: Monitor stock levels in real time, liaising with warehouse, production, and logistics teams to confirm stock availability and fulfillment schedules.
• Customer Communication & Query Resolution: Keep clients updated on order status, delivery timelines, and pricing queries while resolving order discrepancies, returns, or exchanges efficiently.
• Documentation & Quality Control: Perform pre-dispatch quality checks on processed orders and generate essential documentation, including commercial invoices, credit notes, and packing slips.
• Sales Support & Reporting: Assist the broader sales team with inventory inquiries and generate routine sales, order tracking, and stock reports for management review.

Job Experience and Skills Required

• Formal Education: Completed Matric / Grade 12 or equivalent qualification.
• Administrative Track Record: Proven prior experience working in an ordering clerk, sales administration, or high-volume order processing role.
• Systems & Computer Competencies
  • Strong computer literacy with proficiency in Microsoft Office (Excel, Word, Outlook).
  • Practical experience operating on Sage Evolution software is highly advantageous.
• Non-negotiables: Exceptional attention to detail, strong organizational abilities under tight deadlines, excellent written and verbal communication skills, and a customer-focused, professional attitude.

What is on offer (Why Apply)

• Secure a pivotal sales administration seat within an established commercial organization.
• Continuous exposure to full-cycle order processing, inventory logistics, and client service governance.
• A supportive, energetic team environment that values accuracy, speed, and reliability.

I also specialise in recruiting:

• Financial Directors
• Chief Financial Officers
• Financial Managers
• Financial & Senior Accountants
• Cost & Management Accountants
• Financial Controllers

If you have not had any response in two weeks, please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.

For more information, contact:

Monya Bolt

[e-mail]