Operations & HR Coordinator: Logistics & Scheduling

Time Personnel; Wes-Kaap; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Time Personnel in South Africa is seeking an experienced Operations Coordinator to join our fast-paced environment. You will manage scheduling of deliveries, drivers, teams and installations, coordinate HR administration and payroll inputs, and ensure compliance with safety and statutory requirements.

The role requires strong Google Workspace skills, attention to detail, and the ability to resolve capacity clashes between production, dispatch and rentals.

Qualifications

• Matric or equivalent qualification required.
• 4+ years in operations coordination, logistics or office management in fast-moving environments.
• Hands-on scheduling of deliveries, drivers, teams or installations.
• 2+ years running HR administration including disciplinary processes, leave and payroll inputs.
• Proficient in Google Workspace, spreadsheets, shared calendars and Todoist or similar.
• Valid driver's licence and first aid or safety training preferred.

Responsibilities

• Scheduling and coordination of deliveries, collections, installations, rentals, and staff availability.
• Resolve capacity conflicts between production, dispatch, rentals and installations.
• Book and confirm external transport, couriers and freight for local and export orders.
• Oversee dispatch tasks: packing lists, loading, and checks against pre-dispatch checklists.
• Ensure payment is cleared before goods leave; collaborate with Finance on payments.
• Schedule installation teams with site briefs, equipment lists and client contacts.
• Quote and invoice rental and installation clients; log quotes in the sales pipeline.
• Manage rental calendar, bookings, deposits, loadouts and returns.
• Inspect returned rentals within one day; log condition and schedule repairs.
• Capture, route and track operational messages in the task system.
• Deliver weekly ops and people report to Head of Operations and MD.
• Run leave, attendance, overtime and absence tracking; prepare monthly payroll inputs.
• Coordinate recruitment logistics and onboarding: adverts, interviews, contracts, induction.
• Keep statutory compliance current: UIF, COIDA, Employment Equity reporting; health and safety training.
• Schedule probation and performance reviews.

Skills

Scheduling

Logistics coordination

HR administration

Disciplinary processes

Payroll inputs

Education

Matric or equivalent qualification

Tools

Todoist

Google Workspace

Spreadsheets

Shared calendars

Job description

Time Personnel in South Africa is seeking an experienced Operations Coordinator to join our fast-paced environment. You will manage scheduling of deliveries, drivers, teams and installations, coordinate HR administration and payroll inputs, and ensure compliance with safety and statutory requirements.

The role requires strong Google Workspace skills, attention to detail, and the ability to resolve capacity clashes between production, dispatch and rentals.