Operations and Programme Assistant

Xsit; Citrusdal; On-site; ZAR 180,000 - 240,000; Full time

Job summary

XSIT (Pty) Ltd is seeking an Operations and Programme Assistant based in Citrusdal to support the Operational & Programme team with comprehensive administrative duties. The role covers diary management, document filing and procurement activities, with a strong emphasis on stock control and timely despatch.

The ideal candidate will have Grade 12, 3–5 years of administration experience, and strong English and Afrikaans communication skills.

Qualifications

• Minimum Grade 12 is required.
• 3–5 years of administration experience.
• Valid driver’s license is required.
• Excellent verbal and written communication in English and Afrikaans.
• Proficiency in Microsoft Office, especially Excel.
• Ability to work in cross-functional teams and independently.

Responsibilities

• Provide general administrative support (emails, diary management, filing, correspondence).
• Maintain timekeeping and personnel records.
• Coordinate stock: record keeping, monitor stock levels and monthly counts.
• Assist with procurement and purchasing to reduce costs and improve productivity.
• Capture PR & PO requests accurately and timely for the team.
• Provide ad hoc administrative support across departments as needed.

Skills

Communication

Organizational skills

Team collaboration

Independent working

Problem-solving

Education

Grade 12

Tools

Microsoft Office

Excel

Job description

Vacancy – Operations and Programme Assistant

XSIT has an exciting opportunity for an Operational and Programme Assistant to join the team. This position will be responsible for providing overall administrative support to the Operational & Programme team. This position is based in Citrusdal.

Key Responsibilities:

• Assisting with general administration, including emails, diary management, correspondence, filing, organization.
• Maintain timekeeping and personnel records.
• Stock co-ordination:
  • Record keeping and control of product supplies.
  • Maintaining of stock levels and overseeing effective stock management principles. (Including physical monthly stock count for Finance Department.)
  • Timeous despatching of products to meet set standards & protocols.
  • Timeous ordering of release and monitoring consumables.
• Assisting the Information & Programme Administrator with administrative tasks (including Keyphase data verification.)
• Accurate and timely capturing of PR & PO requests for the Team.
• Assisting the Technical Department with administrative tasks. (E.g. New & Archive Trap sheet.)
• Ad Hoc assistance to the WC Operations Manager.
• Ad Hoc administrative support for the Hex Valley area.
• Assist with procurement and purchasing to reduce costs and improve operational productivity.
• Min of Grade 12.
• Computer literacy – Microsoft Office with excel at an intermediate to advanced level.
• 3 – 5 years’ experience in administration.
• Valid driver’s license.
• Excellent verbal and written communication skills. (English and Afrikaans).
• Excellent planning and organizing abilities.
• Ability to work accurately with details/data.
• Ability to work in cross-functional teams.
• Works independently without supervision.
• Positive attitude and problem solver.

Xsit (Pty) Ltd is an equal opportunity employer without regard to race, religion, colour, gender, gender identity, sexual orientation, age, national origin, disability, or any other status or condition protected by law. Remuneration for position will be discussed with candidates who are invited for an interview.