Operations Administrator (Maternity Contract) - Bellville

Vine Recruitment; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Vine Recruitment is seeking an Operations Administrator in Bellville to support store operations. You will handle stores administration, from reporting and stock sheets to Sage entry and invoice processing.

The role requires Grade 12, strong Excel skills, and Sage knowledge. You will work with Stores and Procurement teams, ensuring accuracy, efficiency, and timely communication with suppliers.

Qualifications

• Grade 12 or equivalent.
• Computer literate; Sage knowledge an advantage.
• Excellent Excel experience.
• Stores/warehouse experience is advantageous.
• Strong written and verbal communication skills.
• Reliable with impeccable time-keeping.
• Team player with a friendly disposition toward colleagues and suppliers.
• Attention to detail within repetitive cycles and procedures; sense of urgency.

Responsibilities

• Perform stores administration activities: generate reports, update stock sheets, process delivery notes, file signed delivery notes.
• Capture order information in Sage and issue purchase orders.
• Record delivery notes in Sage.
• Process invoices and submit to finance for payment.
• Represent the company professionally when dealing with suppliers and transporters.
• Schedule appointments for store visitors and resolve delivery/collection queries.
• Keep track of reserved stock and coordinate with Stores team.
• Stock administration in Sage.

Skills

Attention to detail

Time-keeping

Communication

Team player

Independent & proactive

Responsibility

Education

Grade 12

Tools

Sage

Excel

Job description

Our client in Bellville is looking for a Operations Administrator.

Reporting to the Stores Manager and the Procurement and Logistics Supervisor for the Western Cape, the Stores Administrator is responsible for delivering accurate, efficient administration that supports the smooth operation of the stores.

The successful candidate will complete assigned tasks efficiently, support the professional management of stores operations, and help the Company meet its contractual obligations and performance targets.

Requirements

• Grade 12
• Computer literate. Knowledge of Sage financial system an advantage.
• Good to excellent Excel experience.
• Experience is stores / warehouse an advantage.
• Good communication skills, verbal and written.
• Excellent sense of responsibility and impeccable time-keeping.
• Team player and friendly disposition towards fellow workers and suppliers.
• Must be able to apply attention to detail within repetitive cycles and procedures.
• Sense of urgency essential.
• Ability to work independently and proactively.
• Contactable work references essential.

Responsibilities

• Perform all stores administration activities, including generating reports, extracting and using relevant report data, updating stock sheets, processing delivery notes, and filing signed delivery notes.
• Capture order information in Sage and issue purchase orders.
• Record delivery notes in Sage.
• Processing of invoices and submitting to finance for payment.
• A friendly, professional and personable manner is essential, as the successful candidate will represent the company while having contact with suppliers and transporters.
• Scheduling appointments for persons visiting the stores.
• Resolving queries resulting from deliveries / collections.
• Keeping track of reserved stock and communicating reservations with Stores team.
• Stock administration on Sage.