Stores Administrator

Vine Recruitment; Bellville; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Vine Recruitment is seeking a Stores Administrator for a Western Cape client based in Bellville. Reporting to the Stores Manager and the Procurement and Logistics Supervisor, you will deliver accurate administration to support smooth store operations.

You will generate reports, process delivery notes, capture orders in Sage, manage invoices, and maintain stock records in Sage, while interacting professionally with suppliers and transporters.

Qualifications

• Grade 12 or equivalent.
• Computer literate with Excel proficiency.
• Experience with Sage is an advantage.
• Good verbal and written communication skills.
• Attention to detail in repetitive processes.
• Ability to work independently and proactive.
• Reliable with strong time-keeping.
• References available on request.

Responsibilities

• Perform stores administration: reports, stock sheets, delivery notes filing.
• Capture orders in Sage and issue purchase orders.
• Record delivery notes in Sage and process invoices.
• Interface with suppliers and transporters professionally.
• Schedule visits to stores and resolve delivery queries.
• Maintain accurate stock reservations and Sage records.

Skills

Attention to detail

Time management

Communication skills

Team player

Independent & proactive

Education

Grade 12

Tools

Sage

Excel

Job description

Stores Administrator position available in Bellville.

Reporting to the Stores Manager and the Procurement and Logistics Supervisor for the Western Cape, the Stores Administrator is responsible for delivering accurate, efficient administration that supports the smooth operation of the stores.

The successful candidate will complete assigned tasks efficiently, support the professional management of stores operations, and help the Company meet its contractual obligations and performance targets.

Minimum Requirements:

• Grade 12
• Computer literate. Knowledge of Sage financial system an advantage.
• Good to excellent Excel experience.
• Experience is stores / warehouse an advantage.
• Good communication skills, verbal and written.
• Excellent sense of responsibility and impeccable time-keeping.
• Team player and friendly disposition towards fellow workers and suppliers.
• Must be able to apply attention to detail within repetitive cycles and procedures.
• Sense of urgency essential.
• Ability to work independently and proactively.
• Contactable work references essential.

Key Responsibilities:

• Perform all stores administration activities, including generating reports, extracting and using relevant report data, updating stock sheets, processing delivery notes, and filing signed delivery notes.
• Capture order information in Sage and issue purchase orders.
• Record delivery notes in Sage.
• Processing of invoices and submitting to finance for payment.
• A friendly, professional and personable manner is essential, as the successful candidate will represent the company while having contact with suppliers and transporters.
• Scheduling appointments for persons visiting the stores.
• Resolving queries resulting from deliveries / collections.
• Keeping track of reserved stock and communicating reservations with Stores team.
• Stock administration on Sage.