Store Administrator (Maternity Cover)

JVR Software; Paarl; On-site; ZAR 180,000 - 240,000; Full time

Job summary

JVR Software is seeking a stores administrator to handle report generation, stock sheets, delivery notes, and Sage data entry in Paarl. The role requires meticulous data handling and professional interaction with suppliers.

You will process invoices, manage reserved stock, schedule store visits, and resolve delivery queries while maintaining strong communication and swift, accurate work.

Qualifications

• Grade 12 or equivalent.
• Knowledge of Sage financial system is an advantage.
• Good to excellent Excel experience.
• Stores/warehouse experience is an advantage.
• Strong communication skills, verbal and written.
• Impeccable time-keeping and sense of responsibility.
• Team player with a friendly disposition.
• Detail-oriented with the ability to follow repetitive processes.
• Ability to work independently and proactively.

Responsibilities

• Store administration: generate reports, update stock sheets, and file signed delivery notes.
• Data-capturing of order information on Sage and issuing purchase orders.
• Receipting of delivery notes on Sage.
• Process invoices and submit to finance for payment.
• Represent the company professionally when contacting suppliers and transporters.
• Schedule appointments for persons visiting the stores.
• Resolve queries from deliveries/collections.
• Track reserved stock and communicate with Stores team.
• Stock administration on Sage.

Skills

Computer literate

Excellent communication

Attention to detail

Independent work

Proactive mindset

Team player

Education

Grade 12

References available

Tools

Sage

Excel

Job description

• All functions involving stores administration activities: report generation, extracting information from relevant reports for data usage, updating stock sheets, processing delivery notes, filing of signed delivery notes.
• Data-capturing of order information on Sage and issuing of purchase orders.
• Receipting of delivery notes on Sage.
• Processing of invoices and submitting to finance for payment.
• A friendly, professional and personable manner is essential, as the successful candidate will represent the company while having contact with suppliers and transporters.
• Scheduling appointments for persons visiting the stores.
• Resolving queries resulting from deliveries / collections.
• Keeping track of reserved stock and communicating reservations with Stores team.
• Stock administration on Sage.

COMPETENCY PROFILE

Knowledge and Skills

• Grade 12
• Knowledge of Sage financial system an advantage.
• Good to excellent Excel experience.
• Experience is stores / warehouse an advantage.
• Good communication skills, verbal and written.
• Excellent sense of responsibility and impeccable time-keeping.
• Team player and friendly disposition towards fellow workers and suppliers.
• Must be able to apply attention to detail within repetitive cycles and procedures.
• Sense of urgency essential.
• Ability to work independently and proactively.

CRITICAL PERFORMANCE OBJECTIVES

• All functions involving stores administration activities: report generation, extracting information from relevant reports for data usage, updating stock sheets, processing delivery notes, filing of signed delivery notes.
• Data-capturing of order information on Sage and issuing of purchase orders.
• Receipting of delivery notes on Sage.
• Processing of invoices and submitting to finance for payment.
• A friendly, professional and personable manner is essential, as the successful candidate will represent the company while having contact with suppliers and transporters.
• Scheduling appointments for persons visiting the stores.
• Resolving queries resulting from deliveries / collections.
• Keeping track of reserved stock and communicating reservations with Stores team.
• Stock administration on Sage.

COMPETENCY PROFILE

Knowledge and Skills

• Grade 12
• Computer literate.
• Knowledge of Sage financial system an advantage.
• Good to excellent Excel experience.
• Experience is stores / warehouse an advantage.
• Good communication skills, verbal and written.
• Excellent sense of responsibility and impeccable time-keeping.
• Team player and friendly disposition towards fellow workers and suppliers.
• Must be able to apply attention to detail within repetitive cycles and procedures.
• Sense of urgency essential.
• Ability to work independently and proactively.
• Contactable work references essential.