Operations Administrator

Sarens; Bellville; On-site; ZAR 201,000 - 335,000; Full time

Job summary

Sarens is seeking an organised Operations Administrator to join our Cape Town project team. You will support the Project Manager and Site Manager, manage site records, timesheets and invoicing, and help coordinate on-site operations and mobilisation.

You will maintain document control, compile reports, and liaise with subcontractors and suppliers to ensure compliance with project requirements.

Qualifications

• Matric with Grade 12.
• Admin/Operations qualification is a plus.
• Minimum 3 years in an admin role in construction, engineering, mining, heavy lifting, logistics or project environment.
• Experience supporting project or operational teams.
• Experience with timesheets, reporting, document control, purchase orders and invoicing.
• Strong MS Office skills, especially Excel.
• Experience with ERP systems is advantageous.

Responsibilities

• Provide administrative support to the Project Manager and Site Manager.
• Maintain project and site records, trackers and filing systems.
• Compile and distribute operational reports and project documentation.
• Capture and maintain information on company systems and databases.
• Process timesheets and maintain attendance records.
• Manage purchase orders, invoices and supporting documents.
• Track outstanding actions, approvals and documentation.
• Assist with planning, coordination and reporting on site.
• Maintain document control and up-to-date records.
• Support mobilisation, site access and personnel administration.
• Assist with SHEQ administrative requirements and audits.
• Liaise with site personnel, subcontractors, suppliers and support departments.
• Ensure compliance with company procedures and project requirements.

Skills

Organisational skills

Attention to detail

Time management

Communication skills

Problem solving

Teamwork

Confidentiality

Education

Matric (Grade 12)

Admin/Operations qualification (advantageous)

Tools

Excel

ERP systems

Job description

Operations Administrator | Cape Town

At Sarens, we deliver heavy lifting, engineered transport and specialised crane solutions across some of the world's most challenging projects. We are looking for a highly organised and detail-oriented Operations Administrator to join our project team and support the successful execution of site operations. As the central administrative point on site, you will work closely with the Project Manager and Site Manager to ensure operational records, reporting, timesheets, documentation and site administration activities are completed accurately and efficiently.

PROFILE

Your Responsibilities

• Provide comprehensive administrative support to the Project Manager and Site Manager.
• Maintain project and site records, registers, trackers and filing systems.
• Compile and distribute operational reports and project documentation.
• Capture and maintain information on company systems and databases.
• Process timesheets and maintain accurate attendance records.
• Manage purchase orders, invoices and supporting documentation.
• Track outstanding actions, approvals and operational documentation.
• Assist with planning, coordination and reporting activities on site.
• Maintain document control and ensure records remain accurate and up to date.
• Support mobilisation, site access and personnel administration activities.
• Assist with SHEQ-related administrative requirements and audits.
• Liaise with site personnel, subcontractors, suppliers and support departments.
• Ensure compliance with company procedures and project requirements.

What We're Looking For

• Grade 12 (Matric).
• Qualification in Administration, Business Administration, Operations Management or a related field will be advantageous.
• Minimum 3 years' experience in an administrative role within construction, engineering, mining, heavy lifting, logistics or a project environment.
• Experience supporting project or operational teams.
• Experience with timesheets, reporting, document control, purchase orders and invoicing.
• Strong Microsoft Office skills, particularly Excel.
• Experience working with ERP systems will be advantageous.

Key Competencies

• Excellent organisational and planning skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Effective communication and interpersonal skills.
• Proactive and solution-driven approach.
• Ability to work independently and within a team.
• Professionalism, integrity and confidentiality.

WE OFFER

At Sarens, you'll be part of a global leader in heavy lifting and engineered transport, working on exciting projects that help shape industries across the world. We invest in our people and create opportunities for growth, development and long-term career success.