On-site Event Planning & Admin Coordinator

Placements24; Gqeberha; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Overtime pay

Medical aid and leave

On-site role

Professional development

Job summary

Placements24 is seeking a dynamic Administrative Coordinator to support our event planning department in Port Elizabeth (Gqeberha). The role focuses on keeping administrative aspects organized from planning through post-event follow-up, working closely with event managers, vendors, and clients to ensure smooth execution.

The ideal candidate has strong organizational skills, proficiency in MS Office, and excellent communication.

Qualifications

• Experience in administrative or coordination roles, with exposure to event planning is advantageous.
• Excellent organizational and time management skills, with a sharp eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication and interpersonal skills to interact effectively with clients and vendors.
• Ability to multitask and thrive in a fast-paced, deadline-driven environment.

Responsibilities

• Provide comprehensive administrative support for event planning and execution.
• Coordinate vendor communications, manage contracts, and track payments.
• Maintain event calendars, schedules, and detailed logistical plans.
• Assist in the preparation of event materials, presentations, and attendee communications.
• Manage RSVPs, registration processes, and attendee inquiries.
• Process invoices and expense reports related to event activities.

Skills

Administrative coordination

Microsoft Office

Organizational skills

Communication

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

Job description

Placements24 is seeking a dynamic Administrative Coordinator to support our event planning department in Port Elizabeth (Gqeberha). The role focuses on keeping administrative aspects organized from planning through post-event follow-up, working closely with event managers, vendors, and clients to ensure smooth execution.

The ideal candidate has strong organizational skills, proficiency in MS Office, and excellent communication.